Legal Administrative Assistant

LHH; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Commuter benefits

Wellness plans

Retirement programs

Paid time off

Job summary

LHH, in Indianapolis, seeks a Legal Administrative Assistant to provide high-level support across litigation, appellate, and labor & employment teams. The ideal candidate is dependable, detail-oriented, and collaborative, supporting attorneys and staff in a fast-paced environment.

Responsibilities include drafting and proofreading documents, managing records, coordinating filings, calendar management, travel arrangements, and onboarding.

Qualifications

• High school diploma or equivalent is required.
• Applicants should have 5+ years of legal administrative or professional services support experience preferred.
• Experience with litigation support and electronic court filings is preferred.
• Proficiency in Microsoft 365 (Word, Outlook, Excel, OneDrive, SharePoint) is required.
• Familiarity with document handling systems and related software (Adobe Acrobat, iManage, Litera, Aderant, Olympus, WinScribe, Chrome River or similar).

Responsibilities

• Draft, edit, and format legal and business documents with high accuracy.
• Manage electronic and physical records for easy access and organization.
• Coordinate court, agency, and regulatory filings with deadlines.
• Support attorneys with calendar management and meeting coordination.
• Arrange travel and prepare itineraries for attorneys.
• Assist with client onboarding and matter setup.
• Process expense reimbursements, invoices, and timekeeping entries.
• Prepare, scan, copy, and distribute documents and correspondence.
• Communicate professionally with clients, vendors and internal stakeholders.
• Provide administrative support across multiple teams and special projects as needed.
• Collaborate to ensure coverage during absences and workload peaks.
• Perform additional duties for the legal operations team.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Calendar management

Document formatting

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft 365

Word

Outlook

Excel

OneDrive/SharePoint

Adobe Acrobat

iManage / Litera / Aderant

Job description

LHH is partnering with a respected organization to identify a Legal Administrative Assistant to provide high-level support across multiple practice areas. This role is ideal for a dependable, detail-oriented professional who thrives in a fast-paced environment supporting litigation, appellate, and labor & employment teams. The ideal candidate is highly dependable, detail-oriented, and thrives in a collaborative setting.

Responsibilities

• Draft, edit, proofread, and format a variety of legal and business documents, correspondence, and reports with a high level of accuracy.
• Manage electronic and physical records, ensuring documents are organized, maintained, and easily accessible.
• Coordinate court, agency, and other regulatory filings while adhering to applicable procedures and deadlines.
• Support attorneys and legal professionals with calendar management, meeting coordination, and scheduling.
• Arrange travel, prepare itineraries, and assist with related administrative logistics.
• Assist with client onboarding, matter setup, and maintenance of case-related information.
• Process expense reimbursements, invoices, and timekeeping entries as needed.
• Prepare, scan, copy, and distribute documents and correspondence.
• Communicate professionally with clients, vendors, and internal stakeholders.
• Provide administrative support across multiple teams and assist with special projects as needed.
• Collaborate with colleagues to ensure seamless coverage during absences and periods of increased workload.
• Perform additional duties and projects in support of the legal operations team.

Qualifications

• High school diploma or equivalent required
• 5+ years of legal administrative or professional services support experience preferred
• Experience with litigation support and electronic court filings
• Proficiency in Microsoft 365, including Word, Outlook, Excel, OneDrive, and SharePoint
• Familiarity with platforms such as Adobe Acrobat, iManage, Litera Compare, Aderant, Olympus, WinScribe, Chrome River, or similar software applications
• Strong document formatting, proofreading, and editing skills
• Excellent organizational, communication, and client service skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• High level of professionalism, discretion, and attention to detail
• Self-motivated, adaptable, and collaborative team player
• Reliable attendance and commitment to quality work
• Willingness to learn new technologies and participate in ongoing training

Anticipated salary range: $55K to $75K DOE

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Full-time employment benefits include medical, dental, vision, term life insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, wellness plans, and reimbursement and retirement programs. Available paid leave may include paid time off, parental and holiday pay.