Legal Secretary

LHH; Los Angeles (CA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan

Generous PTO program

Employee Assistance Program

Job summary

LHH is assisting a respected regional law firm in its search for an experienced Litigation Secretary to support a busy litigation practice in its Los Angeles office (Century City).

This hybrid, non-exempt role requires exceptional administrative and legal support to attorneys, managing calendars, filings, drafting pleadings, and coordinating matters across multiple attorneys.

Qualifications

• Minimum of 5 years of legal secretarial experience.
• Strong litigation support background preferred.
• Proficiency with court filings (state & federal).
• Advanced MS Office skills.

Responsibilities

• Support multiple attorneys with daily administrative and legal needs.
• Open new matters and coordinate engagement documentation.
• Draft, proofread, edit, and format pleadings and other documents.
• Manage attorney calendars and scheduling.
• Track litigation deadlines through docketing and calendaring systems.
• Assist with court filings and electronic filings.
• Prepare tables of contents and authorities.
• Coordinate materials for depositions, hearings, trials, and meetings.
• Arrange attorney travel and accommodations.
• Process reimbursements and invoices.
• Assist with billing and client proformas.
• Collaborate with attorneys and staff across the firm.

Skills

Legal secretarial experience

Microsoft Office Suite

Attention to detail

Organizational skills

Communication skills

Tools

InTapp

Proforma Tracker

Kiteworks

Job description

LHH is assisting a respected regional law firm in its search for an experienced Litigation Secretary to support a busy litigation practice in its Los Angeles office(Century City). This position plays a critical role in ensuring attorneys receive exceptional administrative and legal support while helping maintain efficiency across complex litigation matters.

This is a hybrid, non-exempt opportunity for a highly organized professional who thrives in a deadline-driven environment and enjoys serving as a trusted partner to attorneys and legal teams.

Role Overview

The Litigation Secretary will provide comprehensive support to multiple attorneys handling active litigation matters. The position requires strong organizational skills, attention to detail, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities Include:

• Supporting multiple attorneys with daily administrative and legal needs
• Opening new matters and coordinating engagement documentation
• Drafting, proofreading, editing, and formatting pleadings, briefs, correspondence, agreements, and other legal documents
• Managing attorney calendars and scheduling
• Tracking litigation deadlines through docketing and calendaring systems
• Assisting with state and federal court filings, including electronic filings
• Preparing tables of contents and tables of authorities
• Coordinating materials for depositions, hearings, arbitrations, mediations, trials, and client meetings
• Arranging attorney travel and accommodations
• Processing expense reimbursements and invoices
• Assisting with billing and client proformas
• Collaborating with attorneys, legal secretaries, and support staff across the firm

The Opportunity

This position offers the opportunity to join a well-established legal team with a collaborative culture and strong operational infrastructure. The firm values professionalism, teamwork, and high-quality client service while offering employees stability and long-term career growth.

Highlights include:

• Exposure to sophisticated litigation matters
• Collaborative and supportive team environment
• Well-resourced legal platform and administrative support structure
• Opportunity to work closely with experienced attorneys in a fast-paced practice
• Potential flexibility above the posted range for an exceptional candidate
• Possible sign-on bonus for the right hire
• Medical, dental, and vision coverage effective on date of hire
• 401(k) plan
• Disability coverage
• Generous PTO program
• Employee Assistance Program

Candidate Requirements

• Minimum of 5 years of legal secretarial experience
• Strong litigation support background preferred
• Knowledge of state and federal court procedures
• Experience with electronic court filings preferred
• Commercial litigation experience strongly preferred
• Advanced proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Strong attention to detail and organizational abilities
• Proven ability to manage multiple priorities and deadlines
• Ability to learn and navigate legal technology platforms, including InTapp, Proforma Tracker, and kiteworks
• Demonstrated professionalism, discretion, and sound judgment

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

Equal Opportunity Employer/Veterans/Disabled