Legal Administrative Assistant

Internal Revenue Service; Charlotte (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading law firm in Charlotte is seeking a Legal Administrative Assistant to provide essential support to attorneys in managing cases, coordinating travel, and handling billing. This role requires strong organizational skills and attention to detail, making it perfect for individuals who thrive in a collaborative and fast-paced environment. Join our dynamic team and help contribute to our commitment to excellence in legal services.

Qualifications

• 2-8 years of prior administrative experience preferred.
• Ability to prioritize multiple competing deadlines.
• Pleasant and service-focused attitude.

Responsibilities

• Manage cases and coordinate travel arrangements.
• Handle billing and maintain client portals.
• Type, edit, and proofread legal documents.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Flexibility

Team collaboration

Education

High school diploma

Associate or Bachelor’s Degree

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Microsoft PowerPoint

Job description

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

Looking to bring your organizational skills to a dynamic legal team? Alston & Bird’s Charlotte office is hiring a Legal Administrative Assistant. In this role, you’ll be the go-to support for attorneys—managing cases, coordinating travel, handling billing, and keeping everything running smoothly behind the scenes. You’ll thrive if you’re detail-obsessed and enjoy being part of a collaborative, fast-paced environment. Read more and apply below!

Essential Duties

• Case and project management
• Typing, editing and proofreading correspondence and legal documents
• Entering attorney time
• Billing
• Electronic filing
• Answering telephones and sorting mail
• Managing email inboxes
• Maintaining client portals
• Coordinating travel arrangements
• Processing expense reimbursements
• Interacting with clients and maintaining files
• Special projects as assigned

Skills Needed to be Successful

• 2-8 years of prior administrative experience preferred
• Exceptional attention to detail
• Above average organizational skills
• Ability to prioritize multiple competing deadlines with ease
• A pleasant and service-focused attitude
• Ability to work with a wide array of personalities and working styles
• Ability to work as a member of a collaborative team
• Flexibility and bias towards action
• Exceptional written and verbal communication skills
• Word processing skills
• Above average skills in Adobe Acrobat
• Above average skills in Word, PowerPoint and Excel
• A high school diploma is required; an Associate or Bachelor’s Degree is preferred

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may [e-mail].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.