Legal Administrative Assistant | Litigation

� Clearwater Regional Chamber of Co; Lincoln Gardens (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading law firm is seeking a full-time Legal Administrative Assistant (LAA) for their Tampa office. The role requires managing complex litigation tasks while providing efficient administrative and secretarial support. Candidates should have at least three years of experience in a law firm, with strong communication, organizational, and multitasking skills.

Qualifications

• Minimum of three years of litigation experience in a law firm setting.
• Experience with construction law or related litigation is preferred.
• Self-motivated with a willingness to learn.

Responsibilities

• Prepare, proofread, and edit legal documents and correspondence.
• Calendar management, including scheduling court appearances.
• Assist attorneys with preparation for hearings and litigation-related events.

Skills

Proficient in Microsoft Office

Excellent communication skills

Strong organizational skills

Attention to detail

Client service-oriented

Ability to multi-task

Confidentiality

Education

High school diploma

Tools

iManage

Aderant

Job description

Johnson Pope Bokor Ruppel & Burns, LLPis seeking a full-timeLegal Administrative Assistant (LAA)for our Tampa office. The Candidate must have a minimum ofthree (3) yearsofLitigationexperience in a law firm setting. The LAA will perform a wide variety of legal administrative duties and provide comprehensive and efficient administrative and secretarial support.

Position Overview:

Candidates must be able to efficiently and accurately manage the administrative responsibilities associated with complex litigation in various forums including, but not limited to, federal and state court, while also ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in assisting with discovery and document management, hearing and trial preparation, e-filing, scheduling, and maintaining organized workflows for the Firm’s litigation team.

Key Responsibilities:

• Prepare, proofread, and edit legal documents and correspondence for accuracy, including spelling, grammar, punctuation, format, and content.
• Calendar management, including scheduling court appearances, depositions, meetings, and hearings.
• E-file documents with federal and Florida state courts.
• Assist attorneys with preparation for hearings and other litigation-related events, including ensuring that all materials are timely submitted in accordance with the court’s specific preferences.
• Manage client and discovery-related documents, including organizing client materials and work product within our document management system.
• Enter attorney’s time for client billing.
• Review and edit pre-bills, ensuring they are ready for attorneys’ review and approval.
• Submit new business intake and conflicts checks and opening/closing of client matters.
• Answer telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff.
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.

Essential Knowledge, Skills and Abilities:

• Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
• Excellent communication skills, both written and oral.
• Strong organizational and administrative skills.
• Attention to detail with strong organizational and time management abilities.
• Client service-oriented with the ability to effectively communicate with clients and team members.
• Ability tomulti-task, prioritize tasks, and work under pressure to meet deadlines.
• Confidentiality and professionalism in handling sensitive information.
• Ability to work extra hours as needed.
• Self-motivated with a willingness to learn.

Educational/Job Experience Requirements:

• High school diploma from an accredited institution.
• A minimum ofthree (3) yearsof experience with federal and state litigation in a law firm setting is required.
• Experience withconstruction law or construction law-related litigationis preferred.

Office Location: Tampa, FL

Note:This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with theAmericans with Disabilities Act (ADA).