Legal Administrative Assistant

Downs Rachlin Martin; Burlington (VT); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Legal Administrative Assistant to support its Business Law and Real Estate teams in Burlington, Vermont. This role involves assisting attorneys with document preparation, managing client communications, and maintaining organized records. The ideal candidate will thrive in a fast-paced environment, showcasing exceptional organizational and communication skills. With a focus on high-quality client service, this position offers a unique opportunity to contribute to a dynamic legal team while enjoying a comprehensive benefits package. If you're ready to make a significant impact in a collaborative setting, this role is perfect for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401(k) Matching

Profit Sharing

Wellness Program

Paid Life Insurance

Paid Disability Insurance

Paid Private Garage Parking

Qualifications

• Experience in a law firm or corporate setting is preferred.
• Ability to manage time-sensitive tasks and deadlines.

Responsibilities

• Assist attorneys with legal documents and manage client files.
• Coordinate meetings and handle administrative tasks.

Skills

MS Office 365

Organizational Skills

Communication Skills

Proofreading

Multi-tasking

Education

Associate or Bachelor's Degree

Job description

Legal Administrative Assistant

Downs Rachlin Martin PLLC (DRM) - one of northern New England's largest law firms - is seeking a dynamic Legal Administrative Assistant to join our Business Law and Real Estate teams in our Burlington, Vermont office. The ideal candidate will offer administrative support including managing administrative tasks, preparing legal documents, and maintaining organized client records while working collaboratively with our attorneys and paralegals to ensure the delivery of high-quality client services.

Key Responsibilities:

• Assist attorneys in the preparation, editing, proofreading, and filing of legal documents
• Manage phone calls, emails, and scheduling for attorneys
• Maintain and organize client files electronically in our document management system
• Perform data entry and handle confidential information with discretion
• Coordinate client meetings, event planning, arbitration dates, and travel arrangements
• Provide in office general administrative support, including copying and scanning

Qualifications:

• Proficiency with MS Office 365 and its applications
• Possess exceptional organizational skills and an aptitude for prioritizing tasks to meet time-sensitive deadlines, including revising standard real estate closings documents, such as title opinions, closing agendas and deeds
• Strong communication skills, particularly in writing and editing (including proofreading)
• Ability to learn software applications quickly and work in complex electronic documents involving business law and corporate transactions, such as contracts and agreement drafting, corporate formations, and mergers and acquisitions
• Ability to multi-task in a fast-paced environment
• Ability to work both independently and as part of a team, utilizing strong interpersonal skills
• Associate or bachelor's degree and experience in either a law firm or professional services/corporate setting (or equivalent combination of education and experience)
• Periodic travel may be necessary

Benefits:

• Health Insurance
• Health Savings Account
• Dental Insurance
• Vision Insurance
• Paid Life Insurance
• Paid Disability Insurance
• Paid Time Off
• Wellness Program
• Optional Life Insurance
• 401(k) Matching
• Optional 401(k) Student Loan Repayment Matching Program
• Profit Sharing
• Paid Private Garage Parking

Location:

• In-Person DRM Burlington Office -199 Main Street, Burlington, VT

To learn more about the benefits of working at DRM, please visit our website.