Legal Administrative Assistant

Equiliem; Buffalo (NY); On-site; USD 39,950 - 41,328; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking a Legal Administrative Assistant - Discovery Support in Buffalo, NY. You will provide administrative and discovery-related support within a legal office environment, managing databases, processing discovery materials, and supporting litigation and case management activities.

The role requires strong organization, attention to detail, and the ability to handle multiple priorities in a fast-paced setting while maintaining confidentiality.

Qualifications

• Experience in administrative support, legal administration, or discovery support is preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail and organizational skills.
• Ability to prioritize workload, meet deadlines, and handle multiple tasks independently.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Onsite work in Buffalo, New York is required.

Responsibilities

• Create, maintain, and update databases for legal and discovery support.
• Date stamp, format, and organize discovery materials using database systems.
• Assist with discovery research and respond to requests.
• Maintain terminated and convicted assailant lists.
• Update case settlement review information daily and weekly.
• Organize, prioritize, and manage workload to meet deadlines independently.
• Perform administrative, records management, and discovery support tasks.
• Prepare, maintain, and organize legal documents and records.
• Utilize Microsoft Office Suite for document prep and data management.

Skills

Administrative support

Detail oriented

Organizational skills

Written & verbal communication

Confidentiality

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Legal Administrative Assistant - Discovery Support, Buffalo, NY; Pay: $29.00 - $30.00 per hour; 26-07039.

Job Summary

The Legal Administrative Assistant / Discovery Support provides administrative and discovery-related support in a legal office environment. This role is responsible for maintaining databases, processing discovery materials, supporting litigation and case management activities, and ensuring accurate recordkeeping. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while meeting established deadlines in a fast-paced office setting.

Job Responsibilities

• Create, maintain, and update databases used for legal and discovery support.
• Date stamp, format, and organize discovery materials using database systems.
• Assist with discovery research and respond to discovery-related requests.
• Maintain terminated and convicted assailant lists.
• Update case settlement review information on a daily and weekly basis.
• Organize, prioritize, and manage workload while meeting established deadlines independently.
• Perform administrative, records management, database, and discovery support functions.
• Prepare, maintain, and organize legal documentation and records.
• Utilize Microsoft Office Suite to support document preparation, data management, and administrative tasks.
• Maintain confidentiality while handling sensitive legal information.
• Perform additional administrative duties as assigned.

Job Requirements

• Prior experience in administrative support, legal administration, discovery support, litigation support, records management, case management, or database administration preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong attention to detail and organizational skills.
• Ability to prioritize workload, establish deadlines, and manage multiple tasks independently.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Comfortable working onsite in Buffalo, New York.

Education

• High school diploma preferred.

Benefits

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 732-238-6050.