Litigation Assistant

Confidential Jobs; Buffalo (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Employer-paid medical/dental/vision

Group life and AD&D insurance

Long-Term Disability

Generous 401(k) match

Generous paid time off

Job summary

Confidential Jobs in Buffalo is seeking a Litigation Assistant to join our nationally recognized civil litigation firm. This full-time, in-office position handles documentation, records requests, discovery authorizations, and lien management to keep cases moving.

The role requires 2–5 years of relevant experience, excellent organization, and strong written and verbal communication. Proficiency in Microsoft Office (Excel) is essential, with prior personal injury law office exposure preferred.

Qualifications

• 2–5 years of relevant experience in a legal/administrative role.
• Ability to multitask and prioritize deadlines.
• Strong written and verbal communication skills.
• Highly organized with keen attention to detail.
• Proficiency in Microsoft Office, including Excel.
• Previous experience in a personal injury law office is preferred.

Responsibilities

• Request records for cases and follow up to ensure timely receipt.
• Receive, organize, and manage documents for the legal team.
• Prepare authorizations for opposing counsel during discovery.
• Manage health insurance liens through the settlement process.
• Multitask across multiple cases and deadlines effectively.

Skills

Organizational skills

Multitasking

Written and verbal communication

Attention to detail

Microsoft Office

Personal injury law experience

Tools

Microsoft Excel

Microsoft Office Suite

Job description

We are a nationally recognized civil litigation firm with a growing personal injury practice, now welcoming a new team member into our Buffalo office. We're known for the caliber of our advocacy and for building a workplace where skilled legal professionals want to stay and grow.

About the Role

We're seeking a dedicated Litigation Assistant to join our team at our Buffalo office. This is a full-time in-office position. You'll manage the documentation and administrative processes that keep our clients' cases moving, from requesting and organizing records to preparing discovery authorizations and resolving health insurance liens through settlement. This role requires strong organizational skills and the ability to juggle multiple deadlines in a fast-paced legal environment.

What You'll Do

• Request records for cases and conduct diligent follow-up to ensure timely receipt
• Receive, organize, and manage documents for the legal team
• Prepare authorizations for opposing counsel during discovery
• Manage health insurance liens through the settlement process
• Multitask across multiple cases, prioritizing responsibilities and deadlines effectively

What You Bring

• 2-5 years of relevant experience, including handling health insurance liens and requesting records for cases
• Ability to multitask and prioritize responsibilities and deadlines
• Strong written and verbal communication skills
• Highly organized with a keen attention to detail
• Proficiency in Microsoft Office, including Excel
• Previous experience in a personal injury law office preferred
• Salary: Competitive, commensurate with experience
• 100% employer-paid medical, dental, and vision coverage
• Group Term Life and AD&D insurance
• Long-Term Disability coverage
• Generous 401(k) match
• Generous paid time off

We are an equal opportunity employer and are committed to building a diverse, inclusive team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities in the application and employment process, candidates who need an accommodation are encouraged to let us know.