Legal Administrative Assistant

Greenkey Resources LLC; Alexandria (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

Greenkey Resources LLC in Alexandria, VA is seeking a Legal Administrative Assistant to support attorneys, manage case files, calendars, and client communications in a fast-paced legal environment. This role emphasizes meticulous document management, scheduling, conflict checks, and coordination of meetings, with opportunities to work with FileVine/iManage and Microsoft Office.

The successful candidate will thrive in a collaborative team, maintain professional standards, and contribute to a

Qualifications

• High school diploma or equivalent; associate or bachelor’s preferred.
• Knowledge of legal terminology and court filing procedures.
• Experience with case management software is a plus.

Responsibilities

• Organize and archive hard-copy and electronic case files, ensuring accessibility and accuracy.
• Prepare binders, electronic files, and manage client intake processes, including scheduling and document organization.
• Run conflict checks, open new cases, and manage tasks using practice management software.
• Perform electronic filing of pleadings in VA, MD, and DC courts, adhering to legal procedures.
• Manage attorneys' calendars, schedule meetings, depositions, and mediations efficiently.
• Handle credit card transaction reporting, assist with prebills, and prepare settlement disbursement ledgers.
• Serve as the receptionist, directing calls, managing visitor check-ins, and maintaining a professional office environment.
• Coordinate office operations, including supply needs, equipment maintenance, and mail delivery.

Skills

Organizational skills

Communication

Time management

Independent & collaborative work

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

FileVine

iManage

Microsoft Office

Job description

Legal Administrative Assistant Overview

• The Legal Administrative Assistant role offers an opportunity to support attorneys and manage office operations in a dynamic legal environment.
• Collaborate with forward-thinking leadership in a reputable organization known for its stability and work-life balance.
• Engage in high-profile, complex legal matters, enhancing your professional growth and expertise.
• Provide administrative support, including file management, scheduling, and document preparation for attorneys.
• Serve as the primary point of contact for clients, guests, and vendors, ensuring a welcoming office environment.
• Manage office operations, including supply needs, equipment maintenance, and event coordination.
• Utilize advanced case management software to organize tasks, contacts, and case-related activities efficiently.
• Contribute to a collaborative team environment while maintaining a high level of professionalism and attention to detail.

Legal Administrative Assistant Key Responsibilities & Duties

• Organize and archive hard-copy and electronic case files, ensuring accessibility and accuracy.
• Prepare binders, electronic files, and manage client intake processes, including scheduling and document organization.
• Run conflict checks, open new cases, and manage tasks using practice management software.
• Perform electronic filing of pleadings in VA, MD, and DC courts, adhering to legal procedures.
• Manage attorneys' calendars, schedule meetings, depositions, and mediations efficiently.
• Handle credit card transaction reporting, assist with prebills, and prepare settlement disbursement ledgers.
• Serve as the receptionist, directing calls, managing visitor check-ins, and maintaining a professional office environment.
• Coordinate office operations, including supply needs, equipment maintenance, and mail delivery.

Legal Administrative Assistant Job Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum 2 years of experience in a legal administrative or similar role preferred.
• Proficiency with case management software; experience with FileVine and iManage is a plus.
• Knowledge of legal terminology, court filing procedures, and document management techniques.
• Strong organizational, communication, and time management skills to thrive in a fast-paced environment.
• Ability to work independently and collaboratively within a professional team setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and PDF platforms.
• Commitment to maintaining attorney bar dues and professional development records accurately.