Legal Admin Specialist: Expert Docs & Tech Mastery

Foleyhoag; Boston (MA); On-site; USD 63,000 - 79,000; Full time

Job summary

Foley Hoag seeks a detail-oriented legal support professional to manage advanced document production and formatting using Microsoft 365, Litera, and Kofax. You will draft, edit, and finalize contracts, motions, and other materials with strict adherence to firm templates.

The role requires a Bachelor’s degree or equivalent, superb organizational and communication skills, and the ability to work on-site in Boston with high-volume, time-sensitive workloads.

Qualifications

• Bachelor’s degree or equivalent experience required.
• High level of technical aptitude, including the ability to learn evolving technology.
• Proficiency with Microsoft 365 including Word, Excel, PowerPoint and Outlook.
• Proficiency with legal technology and firm systems (Litera, Kofax, Emburse, Aderant, InterAction, etc.).
• Strong document-production skills and advanced formatting abilities.
• Familiarity with legal terminology and standard procedures.
• Excellent attention to detail and proofreading skills.
• Strong organizational, prioritization, and time-management skills.
• Ability to work independently and in a team environment.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain advanced proficiency of software used by the Firm (Microsoft 365, Zoom, Kofax Power PDF, Litera products).
• Type, edit, format, revise, and finalize legal documents using Word, Litera, and firm templates.
• Prepare, revise, compare, redline, and finalize documents with firm templates.
• Create/update tables of contents, authorities, cross-references, and complex numbering.
• Combine content from Word/Excel/PowerPoint for client-ready materials.
• Create client-ready PDFs using Kofax Power PDF or Adobe Acrobat.
• Answer telephone inquiries professionally.
• Maintain knowledge of department hardware and transcription equipment.
• Process expense reports using Emburse and timekeeping entries using Aderant Expert Time.
• Proofread own work and conduct quality-control for formatting and accuracy.
• Maintain organized filing systems; handle high-volume printing and scanning.
• Handle complex billing and client billing communications.
• Assist legal administrative assistants and lawyers across practice areas.
• Perform other related office duties as required.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Problem solving

Team collaboration

Adaptability to technology

Legal terminology knowledge

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Kofax Power PDF

LiteraCompare

LiteraCreate

LiteraProducts

LiteraManage

Aderant Expert Time

Emburse

InterAction

Job description

Foley Hoag seeks a detail-oriented legal support professional to manage advanced document production and formatting using Microsoft 365, Litera, and Kofax. You will draft, edit, and finalize contracts, motions, and other materials with strict adherence to firm templates.

The role requires a Bachelor’s degree or equivalent, superb organizational and communication skills, and the ability to work on-site in Boston with high-volume, time-sensitive workloads.