Legal Document Specialist — Detail-Oriented Processor

Cooley LLP; Los Angeles (CA); On-site; USD 45,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision coverage

Firm-paid life insurance

Paid time off

Job summary

Cooley LLP is seeking a Document Specialist to join the Document Processing team in Los Angeles. The role focuses on producing and processing documents, formatting to Cooley templates, and converting files across Word, Excel, PowerPoint, and Visio.

You will transcribe, proofread, and troubleshoot across MS Office apps, with strong attention to detail and the ability to work overtime when needed. Responsibilities include handling PDF conversions, Acrobat forms, secure transfers, and TOC/TOA

Qualifications

• Proficient in Microsoft Office and iManage.
• Available to work overtime and flexible schedule.
• Legal document processing experience preferred.

Responsibilities

• Create and format documents in Word/Excel/PowerPoint/Visio; reformat to Cooley templates.
• Convert documents to PDF and other formats; download and reformat from resources.
• Transcribe dictation; proofread edits for accuracy.
• Troubleshoot Word/Excel/PowerPoint issues; assist users via hotline.
• Create fillable forms in Acrobat; generate charts, graphs, tables as needed.
• Transfer documents via secure file transfer platforms; search internal sources.
• Log work and cost recovery information; perform redlines using Litera Compare.
• Handle multiple requests with attention to detail; adhere to deadlines.

Skills

MS Office

iManage

Typing

Litera Compare

Best Authority

Acrobat

Overtime flexibility

Doc processing support

Education

Bachelor’s degree

Tools

Litera Compare

Best Authority

iManage

Acrobat

IntApp

Job description

Cooley LLP is seeking a Document Specialist to join the Document Processing team in Los Angeles. The role focuses on producing and processing documents, formatting to Cooley templates, and converting files across Word, Excel, PowerPoint, and Visio.

You will transcribe, proofread, and troubleshoot across MS Office apps, with strong attention to detail and the ability to work overtime when needed. Responsibilities include handling PDF conversions, Acrobat forms, secure transfers, and TOC/TOA