Legal Document Specialist: Word & Excel Pro

FBT Gibbons LLP; Newark (NJ); On-site; USD 55,104 - 68,880; Full time

Benefits offered by this job

Health care coverage

Life insurance

Paid time off

401(k) plan with employer matching

Job summary

FBT Gibbons LLP seeks a detail-oriented Document Specialist to provide exceptional document processing support by preparing, formatting, and refining complex legal documents that drive success for attorneys and clients. The ideal candidate is highly organized with expert Word skills, exceptional attention to detail, and a commitment to producing polished documents with precision.

Schedule: Monday–Friday, 12:00pm–8:00pm EST.

Qualifications

• High school diploma or equivalent.
• 3+ years of word processing experience.
• Expert level skills in Microsoft Word.
• Proficient in working with Tables of Authorities and Tables of Contents for litigation matters.
• Intermediate level of skills in Microsoft Excel.
• Ability to convert documents from PDF to Word.
• Ability to clean up documents after conversion of documents and add auto numbering.
• Legal knowledge preferred but not required.
• Strong organization and ability to meet deadlines.
• Attention to detail and proofreading skills.
• Excellent interpersonal communication for liaising with clients and attorneys.
• Willingness to cover irregular hours when needed.

Responsibilities

• Create, revise and proofread complex legal documents to specifications.
• Create, format and edit Excel documents.
• Create, format and edit PowerPoint presentations.
• Track changes using firm software.
• Convert PDFs to various formats and ensure style compliance.
• Type correspondence and reports from rough drafts or dictation.
• Review work for spelling and formatting accuracy.
• Sort and compile data, retrieve and merge documents.
• Reformat documents and rearrange information as needed.
• Prioritize workload to meet deadlines and respond to status inquiries.
• Provide training and support to users for common tasks.
• Maintain confidentiality and security of sensitive information.
• Cover shifts as needed when other specialists are unavailable.

Skills

Attention to detail

Organization

Communication

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Tables of Authorities

Tables of Contents

Job description

FBT Gibbons LLP seeks a detail-oriented Document Specialist to provide exceptional document processing support by preparing, formatting, and refining complex legal documents that drive success for attorneys and clients. The ideal candidate is highly organized with expert Word skills, exceptional attention to detail, and a commitment to producing polished documents with precision.

Schedule: Monday–Friday, 12:00pm–8:00pm EST.