Specialist, Document Services

Mission Staffing; New York (NY); On-site; USD 85,000 - 90,000; Full time

Job summary

A leading staffing agency is seeking a Document Services Specialist for a top law firm in New York. This full-time position involves drafting and editing legal documents, ensuring high standards of client service, and maintaining confidentiality. The ideal candidate will have a high school diploma, relevant experience, and advanced skills in Microsoft Office Suite. Join a vibrant team dedicated to legal excellence.

Qualifications

• 2+ years of experience as a document services specialist in a law firm or corporate environment.
• Advanced knowledge of Microsoft Office Suite and standard legal-specific software.
• Strong proofreading skills with attention to grammar and accuracy.

Responsibilities

• Draft, edit, and print standard legal documents.
• Communicate status updates and pertinent document-related information.
• Utilize digital tools for communication and collaboration.

Skills

Document editing

Client service

Microsoft Office Suite

Legal terminology

Attention to detail

Education

High School Diploma or GED

College degree

Tools

Microsoft Word

Microsoft Excel

Legal-specific software

Job description

Overview

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: $85,000.00/yr - $90,000.00/yr

Account Manager | Legal, Accounting, Office Administration - Professional Services Recruiting

Our client, a top law firm, is seeking a talented Specialist, Document Services to join the administrative staff team. The environment embraces and encourages positive-minded professionals who seek to be challenged, build their skills, and contribute in an atmosphere built on teamwork. Highly skilled and knowledgeable administrative staff play a vital role in supporting attorneys and helping the organization meet and exceed client needs.

Responsibilities:

• Draft, edit, and print standard legal documents from a variety of input sources in a timely manner.
• Apply styles and formatting in accordance with established standards or specific office, client, or jurisdictional requirements.
• Convert documents from multiple applications and apply appropriate formatting.
• Produce comparisons (redlines or blacklines) of documents using standard legal tools.
• Revise spreadsheets, charts, and presentations using industry-standard applications.
• Use legal-specific features (e.g., Table of Authorities, Cross-Referencing, Indexing, or Bookmarking) to produce documents.
• Work directly with attorneys and other internal customers as needed.
• Communicate status updates and other pertinent document-related information to team members and stakeholders.
• Utilize digital tools to facilitate communication and collaboration.
• Provide document production support for closings, filings, and other after-hours work as required.
• Record time worked on jobs using job-tracking software.
• Complete required training to maintain continuing education credits.
• Remain flexible to work after hours and additional shifts as needed.
• Perform other responsibilities as assigned by management.

Qualifications:

• High School Diploma or GED required, college degree preferred.
• 2+ years of experience as a document services specialist in a law firm or corporate environment.
• Advanced knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and other standard legal-specific software; graphic design experience is a plus.
• Ability to prioritize and shift quickly between tasks in a fast-paced, high-pressure environment while maintaining high professional and quality standards.
• Strong focus on client service and relationship-building with attorneys and administrative staff.
• Familiarity with legal terminology and procedures.
• Proven ability to handle sensitive and confidential information with discretion.
• Strong proofreading skills with attention to grammar, typographical, punctuation, and spelling accuracy.
• Commitment to continual learning and skill development.
• Knowledge of computer systems and ability to operate office equipment (printers, scanners, multifunction devices, transcription equipment).
• Excellent attention to detail, written and oral communication skills, and interpersonal abilities.
• Ability to work both independently and collaboratively in a distributed team environment.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Legal Services and Law Practice