Document Services Supervisor Law Firm

LEGACY LEGAL RECRUITING LLC; New York (NY); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Flexible schedule

Free food & snacks

Health insurance

Paid time off

Vision insurance

Job summary

LEGACY LEGAL RECRUITING LLC is seeking a Document Services Supervisor in New York City. The role blends hands-on document formatting with team leadership, workflow management, and deadline oversight in a fast-paced legal environment.

The ideal candidate will excel in advanced Word features, document management systems, and coordinating with attorneys and staff to ensure accuracy and timely delivery.

Qualifications

• Proficient in MS Word features: Styles, Track Changes, cross-references, bookmarks.
• Experience with document management systems and PDF software.
• Familiarity with legal citation formats and formatting standards.

Responsibilities

• Supervise the daily operations of the Document Services Department.
• Manage workflow, assign tasks, and ensure deadlines are met.
• Coach, support, and develop team members; conduct performance reviews.

Skills

Word formatting

Track Changes

Cross-references

Bookmarks

Automated document features

Document management systems

PDF software

Excel

PowerPoint

Legal citation formats

Typing speed 80 wpm

Education

Bachelor's degree

Tools

Document management systems

PDF editing software

EDGAR filing software

Job description

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Flexible schedule
• Free food & snacks
• Health insurance
• Paid time off
• Vision insurance

Document Services Supervisor (Hybrid - NYC)

We are seeking an experienced Document Services Supervisor to lead a Document Services team and oversee the production of high-quality legal documents. This role combines hands-on document formatting and editing with team leadership, workflow management, and deadline oversight. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced legal environment.

Location: New York City (Hybrid)

Status: Exempt

Reports To: Document Services Manager

Key Responsibilities

Team Leadership

• Supervise the daily operations of the Document Services Department.
• Manage workflow, assign tasks, and ensure deadlines are met.
• Coach, support, and develop team members.
• Conduct performance reviews and provide ongoing feedback.

Document Production

• Create, format, edit, and finalize a variety of legal documents, including:
  • Pleadings
  • Motions and briefs
  • Contracts
  • Correspondence
  • Memoranda
  • Transactional documents
• Ensure all documents meet firm, court, and client requirements.

Quality Control

• Proofread documents for accuracy, grammar, formatting, and consistency.
• Maintain high quality standards and attention to detail.

Document Management

• Prepare document comparisons and redlines.
• Create and update Tables of Contents and Tables of Authorities.
• Convert PDF and other file formats into editable documents.
• Maintain and update firm document templates.

Workflow & Deadline Management

• Coordinate time-sensitive projects and court filing deadlines.
• Prioritize multiple assignments in a fast-paced environment.
• Partner with attorneys, paralegals, and administrative staff to ensure timely completion of work.

EDGAR Filing Oversight

• Coordinate and oversee the EDGAR filing process with paralegals and document specialists.
• Monitor filing deadlines and accuracy.
• Support department training and ensure EDGAR-related software remains current.

Qualifications

Required Skills

• Advanced Microsoft Word skills, including:
  • Styles and formatting
  • Track Changes
  • Cross-references
  • Bookmarks
  • Automated document features
• Experience with document management systems and PDF software.
• Working knowledge of Microsoft Excel and PowerPoint.
• Familiarity with legal citation formats.
• Typing speed of at least 80 words per minute.
• Strong organizational, communication, and problem-solving skills.

Education & Experience

• College degree.
• Prior legal document processing or legal word processing experience required.
• Previous supervisory or team leadership experience preferred.

Flexible work from home options available.