Legal Admin Assistant — In-Office, Billing & Filings

Williams Mullen; Virginia Beach (VA); On-site; USD 58,000 - 74,000; Full time

Job summary

Williams Mullen in Virginia Beach is seeking a Regular Full-Time Legal Administrative Assistant to support attorneys by preparing and organizing legal documents, managing calendars, and handling billing with accuracy and confidentiality.

The ideal candidate has a high school diploma (associate degree preferred) and at least 2 years of legal administrative experience, with proficiency in MS Office and legal software.

Qualifications

• High school diploma or equivalent; Associate degree or higher preferred.
• Minimum of 2 years of experience in a legal administrative or similar support role.
• Proficiency with legal management software and Microsoft Office Suite (Word, Excel, Outlook).
• Strong understanding of legal terminology, procedures, and document formatting.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.

Responsibilities

• Prepare and format legal documents (pleadings, motions, subpoenas, contracts).
• Manage attorney calendars by scheduling appointments, court dates, and meetings.
• Maintain organized and confidential case files (physical and electronic).
• Serve as a point of contact for clients, court officials, and stakeholders.
• Assist with billing processes, including tracking billable hours and invoices.
• Coordinate filing of legal documents with courts and government agencies.
• Support attorneys in trial preparation with exhibits and materials.
• Perform general office duties (phones, mail, supplies).

Skills

Legal software proficiency

MS Office

Attention to detail

Communication skills

Education

High school diploma

Associate degree preferred

Tools

Aderant/Elite

Chrome River/Emburse

InTapp

Filesite

Job description

Williams Mullen in Virginia Beach is seeking a Regular Full-Time Legal Administrative Assistant to support attorneys by preparing and organizing legal documents, managing calendars, and handling billing with accuracy and confidentiality.

The ideal candidate has a high school diploma (associate degree preferred) and at least 2 years of legal administrative experience, with proficiency in MS Office and legal software.