In-Office Legal Admin Specialist

Williams Mullen Clark Dobbins Pc; Virginia Beach (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

Williams Mullen Clark Dobbins PC in Virginia Beach is seeking a Legal Administrative Assistant to support attorneys with document preparation, scheduling, and billing in a fast-paced office.

The role requires meticulous attention to detail, proficiency with legal terminology, Microsoft Office, and legal management software. You will manage calendars, organize case files, and coordinate communications with clients and court personnel in a 100% in-office setting.

Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Minimum of 2 years of experience in a legal administrative or similar support role.
• Proficiency with legal management software and Microsoft Office Suite (Word, Excel, Outlook).
• Strong understanding of legal terminology, procedures, and document formatting.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.

Responsibilities

• Prepare and format legal documents, including pleadings, motions, subpoenas, and contracts, ensuring accuracy and adherence to court requirements.
• Manage attorney calendars by scheduling appointments, court dates, and meetings, and coordinating logistics for depositions and client consultations.
• Maintain organized and up-to-date case files, both physical and electronic, ensuring confidentiality and easy retrieval of information.
• Serve as a point of contact for clients, court officials, and other stakeholders, handling inquiries and facilitating communication.
• Assist with billing processes, including tracking billable hours, preparing invoices, and managing expense reports.
• Coordinate the filing of legal documents with courts and government agencies, ensuring compliance with deadlines and procedural rules.
• Support attorneys in trial preparation by organizing exhibits, evidence, and trial materials.
• Perform general office duties such as answering phones, managing mail, ordering office supplies, and maintaining office equipment.

Skills

Legal terminology

Organization

Communication

Attention to detail

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office Suite

Aderant/Elite

Chrome River/Emburse

InTapp

Filesite

Job description

Williams Mullen Clark Dobbins PC in Virginia Beach is seeking a Legal Administrative Assistant to support attorneys with document preparation, scheduling, and billing in a fast-paced office.

The role requires meticulous attention to detail, proficiency with legal terminology, Microsoft Office, and legal management software. You will manage calendars, organize case files, and coordinate communications with clients and court personnel in a 100% in-office setting.