Litigation Legal Assistant

Kaufman & Canoles; Virginia Beach (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

Kaufman & Canoles is seeking a full-time Litigation Legal Assistant for its Virginia Beach office to provide administrative and client-service support to attorneys and clients.

The role requires handling court filings, calendar management, e-billing, and confidential materials with professionalism in a team-oriented environment.

Your responsibilities include document management, coordinating with courts and clients, and contributing to efficient case workflows in a fast-paced firm setting.

Qualifications

• Three+ years of litigation legal assistant or secretary experience preferred.
• High school diploma or equivalent required; associate degree, paralegal certificate or related training preferred.
• Strong knowledge of litigation procedures, court rules, and electronic filing systems.
• Commercial Real Estate experience is beneficial.
• Proficiency with Microsoft Office and legal tech tools.

Responsibilities

• File documents electronically with state and federal courts, ensuring compliance with court rules and deadlines.
• Maintain attorney calendars, including court deadlines, hearings, depositions, meetings, and other dates.
• Organize and maintain electronic and paper case files, pleadings, discovery materials, exhibits, and client documents.
• Assist with discovery, including preparing requests and responses and coordinating with attorneys.
• Coordinate depositions, hearings, and trial preparation, including scheduling and logistics.
• Communicate professionally with clients, courts, opposing counsel, vendors, and team members.
• Track, prioritize, and follow up on assignments to ensure timely completion.
• Assist with opening matters, conflict checks, engagement letters, and closing files.
• Enter, review, and submit time and billing-related information as assigned.
• Maintain confidentiality of client and firm information and comply with policies.

Skills

Litigation support

Communication skills

Attention to detail

Time management

Education

High school diploma or equivalent

Associates or paralegal training preferred

Tools

Microsoft Office

PDF software

Document management systems

Job description

Kaufman & Canoles is seeking a full-time Litigation Legal Assistant for its Virginia Beach office to provide administrative and client-service support to attorneys and clients.

RESPONSIBILITIES

• File documents electronically with state and federal courts, ensuring compliance with applicable court rules, procedures, and deadlines.
• Maintain attorney calendars, including court deadlines, hearings, depositions, meetings, conferences, and other case-related dates.
• Organize and maintain electronic and paper case files, pleadings, discovery materials, exhibits, correspondence, and client documents.
• Assist with discovery, including preparing discovery requests and responses, organizing document productions, tracking deadlines, and coordinating with attorneys and paralegals.
• Coordinate depositions, hearings, mediations, arbitrations, and trial preparation, including scheduling, notices, exhibits, binders, witness materials, and logistics.
• Communicate professionally with clients, courts, opposing counsel, vendors, experts, and internal team members.
• Track, prioritize, and follow up on assignments to ensure timely completion of case-related tasks.
• Assist with opening new matters, conflict checks, engagement letters, closing files, and other administrative processes as needed.
• Enter, review, and submit attorney time, expense reimbursements, invoices, and other billing-related information as assigned.
• Maintain confidentiality of client and firm information and comply with all firm policies and ethical obligations.

QUALIFICATIONS

• Three or more years of litigation legal assistant or legal secretary experience in a law firm or legal department environment preferred.
• High school diploma or equivalent required; associate degree, bachelor's degree, paralegal certificate, or related legal training preferred.
• Strong knowledge of litigation procedures, legal terminology, court rules, docketing practices, and electronic court filing systems.
• Commercial Real Estate experience is beneficial.
• Proficiency with Microsoft Office, document management systems, time-entry platforms, PDF software, and other commonly used legal technology.
• Excellent written and verbal communication skills, including strong proofreading, grammar, and editing ability.
• Demonstrated ability to manage multiple attorneys, priorities, deadlines, and assignments with accuracy and professionalism.
• Strong attention to detail, organizational skills, follow-through, and sound judgment.
• Ability to work independently and collaboratively in a team-oriented environment.
• Professional demeanor and strong client service orientation.
• Ability to handle confidential and sensitive information with discretion.