Legal Accounting & Systems Specialist

MendenFreiman LLP; Atlanta (GA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive base salary

Bonus opportunity

Benefits package

401(k) match

Generous PTO

Employee assistance resources

Modern Class A office

Job summary

MendenFreiman, LLP is seeking an Accounting & Systems Assistant to support accounting operations, billing, and practice management systems in-office. You will work with the Director of Accounting & Finance and Billing & Systems Manager to ensure accurate financial records and smooth system functionality.

The ideal candidate is detail-oriented, organized, proficient with Windows and Microsoft Office, and eager to learn Centerbase or similar law-firm software.

Qualifications

• Bachelor’s degree required.
• Experience with Centerbase or similar legal practice management software strongly preferred.
• 1–3 years of experience in legal billing, accounting, finance, practice management, or administrative operations within a law firm, accounting firm, financial services firm, or other professional services organization preferred.
• Strong organizational, time management, and problem-solving skills.
• Demonstrates initiative, reliability, and a positive, professional attitude.
• Ability to prioritize competing demands and adapt in a fast-paced environment.
• Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required.
• Strong proficiency in Microsoft 365 applications, particularly Excel.

Responsibilities

• Support accounts payable functions, including processing vendor invoices and certified charges.
• Enter daily cash receipts into Centerbase, Firm’s practice management software.
• Perform initial reconciliation of office credit card transactions.
• Support the firm's collections process by monitoring accounts receivable aging, reviewing outstanding balances, maintaining collections records, preparing reports, and coordinating follow-up communications with attorneys and clients to facilitate timely payment of invoices.
• Maintain accurate financial records and organized filing systems.
• Provide backup support for processing, and depositing checks.
• Assist with the client intake process, including matter setup, and related administrative follow-up.
• Review matters in Centerbase on a weekly basis to ensure accuracy and identify necessary updates.
• Review and close inactive client matters on a monthly basis.
• Assist with Centerbase data maintenance, user support, troubleshooting, and system related projects.
• Support data audits and maintain documentation for accounting, billing, and practice management processes.
• Support the monthly billing process, including the preparation, review, and finalization of client invoices.
• Serve as backup to the Billing & Systems Manager during billing cycles and attorney invoice review periods.
• Provide general administrative support to the Director of Accounting and Finance.
• Assist with special projects and operational initiatives.
• Perform general office support duties, including processing certified mail, handling post office runs, maintaining filing systems, and scanning, filing, and digitizing documents as needed.

Skills

Organizational skills

Time management

Problem-solving

Discretion

Professional attitude

Prioritization

Communication

Attention to detail

Education

Bachelor’s degree

Tools

Centerbase

Microsoft 365

Excel

Outlook

Job description

MendenFreiman, LLP is seeking an Accounting & Systems Assistant to support accounting operations, billing, and practice management systems in-office. You will work with the Director of Accounting & Finance and Billing & Systems Manager to ensure accurate financial records and smooth system functionality.

The ideal candidate is detail-oriented, organized, proficient with Windows and Microsoft Office, and eager to learn Centerbase or similar law-firm software.