Legal Secretary

Mendes & Mount LLP; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Mendes & Mount LLP is seeking a detail-oriented Legal Administrative Assistant to support partners and attorneys in the Litigation department. This role is a great opportunity for someone with law firm administrative assistant experience who enjoys working closely with attorneys.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.

Qualifications

• Detail-oriented professional with strong organizational skills.
• Ability to take initiative and handle multiple tasks in a deadline-driven setting.
• Excellent communication and collaboration with attorneys and staff.

Responsibilities

• Assist attorneys in busy litigation department with drafting of various legal documents.
• Assist attorneys with timesheets and reports.
• Handle word-processing: pleadings, discovery, depositions, notices, correspondence, memos, and briefs.
• Prepare and format Excel spreadsheets.
• Edit, format, proofread and finalize legal pleadings including table of contents and table of authorities.
• Screen and forward telephone calls to appropriate recipient.
• Type accurately and proofread work; assist with formatting Letters, Memoranda, Briefs, Motions, etc.
• Prepare New Case Forms & Email New Case Opening.
• Enter time in 3E.
• Prepare Check Request forms.
• Prepare Amex and Out of Pocket Statements.
• Organize binders with tabs.
• Photocopying & Filing.
• Reception coverage on a daily/weekly basis.

Skills

Detail-oriented

Initiative

Communication skills

Tools

Word

Excel

TOA/TOC knowledge

Job description

Mendes & Mount LLP is seeking a detail-oriented Legal Administrative Assistant to support partners and attorneys in the Litigation department. This role is a great opportunity for someone with law firm administrative assistant experience who enjoys working closely with attorneys.

Job Title: Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Assist attorneys in busy litigation department with drafting of various legal documents.
• Assist attorneys with timesheets and reports.
• Handle word-processing: pleadings, discovery, depositions, notices, correspondence, memos, and briefs.
• Prepare and format Excel spreadsheets.
• Edit, format, proofread and finalize legal pleadings which include preparing table of contents and table of authorities.
• Screen and forward telephone calls to appropriate recipient.
• Type accurately and proofread work. Assist with formatting Letters, Memorandums, Briefs, Motions, etc.
• Prepare New Case Forms & E-mail New Case Opening.
• Enter time in 3E.
• Prepare Check Request forms.
• Prepare Amex and Out of Pocket Statements.
• Organize various binders w/ tabs.
• Photocopying & Filing

Additional Responsibilities:

• Reception coverage on a daily/ weekly basis.

Job Qualifications:

• Expert knowledge of Legal Documents.
• Expert knowledge of Word and Excel.
• TOA and TOC knowledge preferred

**Temp-to-perm potential based on performance and business needs**