Legal Billing Manager

Addition Management; Palo Alto (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Addition Management is seeking a Billing Manager in Palo Alto, California to oversee billing and collections processes across its offices. You will manage day-to-day operations and liaise with partners to develop effective billing strategies.

The ideal candidate has at least eight years of experience in a law firm and seven years in management, with proficiency in Aderant and MS Office being crucial. This role includes training employees and ensuring efficient departmental processes.

Qualifications

• Minimum of eight years of directly related experience in a law firm or professional services environment.
• Seven years of management experience in a similar setting.
• Experience with Aderant or similar accounting software applications.

Responsibilities

• Provides strategic oversight to the billing and collections process for assigned offices.
• Handles complex billing and client analysis projects.
• Meets with partners to discuss goals and objectives.

Skills

Proficiency with Firm computer systems (Aderant, MS Office)

Management experience

Analytical skills

Tools

Aderant

MS Office

Job description

Prestigious International Law firm is looking for a Billing Manager to join their team!

Client Accounting

• Provides strategic oversight to the billing and collections process for assigned offices, in alignment with partner billing and collection objectives.
• Develops and maintains deep knowledge of Firm processes and applications (e.g., Aderant, MS Office) as they relate to Client Accounting.
• Responsible for day-to-day operations of department.
• Maintains up-to-date billing and collections information on the intranet.
• Handles complex billing and client analysis projects.
• Reviews and resolves outstanding billing issues.
• Analyzes reports to identify trends and develop effective billing/collection strategies.
• Meets with partners to discuss goals, objectives, and issues and documents discussion for follow-up actions.
• Communicates with clients on behalf of partners as needed.
• Prepares bills, internal forms, backup documentation, write-offs, transfers, retainer/on-account applications, and follow up on processing.
• Communicates evolving situations to senior management and suggests solutions.
• Advises employees on escalation of critical or sensitive billing matters.
• Oversees department projects, day-to-day operations, and long-range plans for assigned offices.
• Provides ongoing coaching and collaborates on quality improvements and/or enhancements to department operating efficiency.
• Develops and communicates departmental guidelines and procedures.
• Participates in the interviewing, selection, and training process.
• Ensures accurate and timely responses to requests for departmental services.
• Identifies training needs within the department and assists in developing training courses.
• Periodically travels to assigned offices.

Qualifications

• Proficiency with Firm computer systems (Aderant, MS Office) and ability to learn new systems.
• Minimum of eight years of directly related experience in a law firm or professional services environment.
• Seven years of management experience.
• Experience with Aderant or similar accounting software applications.