Confidential Secretary

Orange Public Schools; Orange (NJ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Pension plan

Job summary

Orange Public Schools is seeking a qualified administrative assistant to support central office staff. This role requires strong secretarial skills, high accuracy, and the ability to manage multiple tasks in a school district environment.

The ideal candidate will have 3–5 years of experience, a high school diploma (BA preferred), and excellent English communication and organizational abilities. Typical hours are standard school-day times, with some extended days as needed.

Qualifications

• High School Diploma required; BA degree preferred.
• 3-5 years secretarial experience, preferably in public education or business office environment.
• Must perform confidential secretarial and clerical duties efficiently and independently.

Responsibilities

• Provide confidential secretarial and clerical support for central office administrators and supervisors.
• Handle complex secretarial tasks with attention to detail and established procedures.
• Maintain accurate records, filing, and data management; operate word processing and presentation tools.

Skills

Typing 50 wpm

Secretarial experience

MS Office

English communication

Bookkeeping basics

Data management

Office equipment proficiency

Education

High School Diploma

BA degree preferred

Tools

Microsoft Office

Job description

Major Responsibilities And Duties

Performs confidential secretarial and clerical responsibilities necessary for an efficient and effective office that assists central office administrators and/or supervisors in the performance of their responsibilities.

Required Qualifications And Skill-Set

• High School Diploma, BA degree preferred
• 3 -5 years secretarial experience, preferably inpublic education and/or business office environment
• Performs secretarial and clerical responsibilities necessary for an efficient and effectivedepartment.Ability to handle secretarial work of some complexity and variety in an independent and responsible manner. Ability to work accurately and efficiently with attention to detail while following established procedures.
• Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications
• Be proficient in the use of Microsoft Office and other computer programs
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary
• Demonstrate appropriate telephone etiquette, with proper voice inflection
• Have excellent integrity and demonstrate good moral character and initiative
• Ability to work in an office with a facial mask (for an extended amount of time)or other reasonable protective gear/devices during a pandemic such as Covid-19
• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations
• Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986.
• Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education. During the initial six-month period provide a sworn statement that the individual has not been convicted of a crime or a disorderly persons offense in accordance with 18A:6-7.1.
• Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3- 4A.4
• Proof of U.S. citizenship or legal resident alien status

Work Hours

8:00 a.m. - 4:00 p.m. with some extended days

Physical Requirement

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Salary And Benefits

• Commensurate with experience and education plus medical benefits and retirement pension
• Paid time off

Starting salary begins at $50,000

Compensation Package Includes The Following Comprehensive Benefits

• New Jersey pension enrollment for retirement (TPAF/PERS/DCRP)
• Eligibility for health, vision and dental coverage, 403(b) plan, and flexible spending accounts, all subject to plan terms
• Paid time off (PTO) earned on an accrual basis as per negotiated Collective Bargaining Agreement
• Tuition Reimbursement as outlined in the Collective Bargaining Agreement

Bargaining Unit

Non-Affiliate

AA/EOE