Leasing Specialist

HALVERSON AND BLAISER GROUP - MASTER; Minneapolis (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

Halverson and Blaiser Group, Ltd. is seeking a Leasing Specialist to retain up-to-date community information, manage apartment availability and pricing, and lease apartments to maintain high occupancy.

The role emphasizes building positive resident relationships and coordinating with community managers. The position requires strong Microsoft Office skills, familiarity with Yardi, and the ability to work weekends and evenings.

Qualifications

• High school diploma or equivalent.
• Strong Microsoft Office skills; Yardi knowledge is a plus.
• Ability to multi-task and stay organized.
• Excellent written and verbal communication.
• Professional demeanor and appearance; weekend/evening availability.
• U.S. work eligibility verification required.

Responsibilities

• Greet prospects and qualify by criteria and document in guest cards.
• Show apartments and guide applicants through the leasing process.
• Enter prospect data into Yardi and track lease expirations.
• Coordinate lease signings and move-in dates.
• Address resident and vendor inquiries promptly.
• Assist with community communications and notices.
• Maintain up-to-date resident and prospect information.

Skills

Relationship-building

Communication

Multi-tasking

Microsoft Office

Phone etiquette

Education

High school diploma

Tools

Yardi software

Job description

At Halverson and Blaiser Group, Ltd., we are dedicated to excellence in property management. With over 30 years of expertise in the Twin Cities market, we specialize in managing and developing residential and commercial properties. Our portfolio includes over 6,000 units of multi-family housing and more than 500,000 square feet of commercial space.Our mission is to manage real estate investments with expertise and dedication, helping clients achieve their goals while enhancing our communities. With deep roots in the Twin Cities, we deliver results through a service-oriented philosophy centered on people, accountability, and trust.The Leasing Specialist is responsible for retaining up to date community information, knowledge of apartment availability, pricing, and lease expiration dates in order to effectively market, tour and lease apartments while maintaining the highest levels of occupancy possible. In addition to building positive relationships with incoming new residents, the Leasing Specialist must maintain resident satisfaction in the community and work closely with community managers.Core Values:AIR - Driven by Accountability, Invested in People, Built on ReputationAdministrative Responsibilities:Maintain up-to-date resident and prospect information within Yardi.Assist vendors with keys from the KeyTrak system on a daily basisAssist couriers delivering packages with Luxer One codes/signing for packagesProvide general clerical assistance to the community office acting as a primary receptionist, logging messages for management in their absence, contacting residents with reminders of lease renewals and relaying maintenance messages to residents per maintenance requestCommunicate daily updates to security upon their arrival at 4 p.m. Monday through FridayRespond to all requests for guest suite and social lounge reservationsManage cleaning of up to five guest suites by communicating with Intact on scheduling cleansManage Airbnb reservations, upon request, for current guest suites listed as AirbnbManage and update storage lists for all storage lockers in the community by maintaining a list for residents on first come first serve basis. Complete monthly audit of storage lockers and notify residents of new openings. Update all leases accordingly.Respond to all resident, vendor, management and owner emails in a timely mannerLearn and ensure compliance with all company, local, state and federal safety rulesEnsure that unsafe conditions are reported and corrected in a timely manner.Leasing Responsibilities:Greet all prospects and qualify by covering all criteria (asking questions, utilizing guest cards, etc.)Immediately record all telephone and in-person visits on appropriate guest cards and enter all information into Yardi.Walk prospects through the application process and monitor screening results in RHR. Once approved, generate their new lease and coordinate lease signings.Ensure apartment is ready for resident upon agreed move in dateFollow-up with prospects that did not close and attempt to close the sales again. If unable to help prospect, refer them to sister communities to meet their needs.Prep move in bags and gifts prior to their arrivalAssist in monitoring advertising effectivenessDistribute all company or community issued noticesAlways Represent the company in a professional mannerResident RetentionReceive all telephone calls and in-person visits. Listen to resident requests, concerns and commentsQuickly complete maintenance service requests. Inform the maintenance staff immediately. Answer questions for residents about the community, repairs, rent, rules, etc. Follow up on a timely basis if unable to respond to residents on all mattersContribute to the cleanliness and curb appeal of the community on a continuing basisAssist the leasing/marketing manager with resident functions and social events monthly. Attend functions and participate as host.Employees must fulfill the performance standards of this position and comply with the policies, rules and procedures of the company, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees.This job description is intended to describe the general nature and work responsibilities of this position. This job description and the duties of this position are subject to change, modification and addition as deemed necessary by the company. Employees are required to comply with the supervisory instructions and perform other job duties, responsibilities and assignments as required by managers.Qualifications:Ability to build positive relationships with a wide variety of peopleHigh school diploma or equivalentGood software skills especially with Microsoft office; knowledge of Yardi software a plusAbility to multi-talkAbility to problem solve with staff and residentsExcellent written and verbal communication skillsProfessional demeanor and appearanceAble to work weekends and evenings, as requestedIn compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.