Leasing Operations Specialist — Docs, Compliance & Renewal Support

Avenue5 Residential, LLC; Seattle (WA); On-site; USD 52,000 - 68,000; Full time

Job summary

Hirebridge LLC is seeking a Sales Operations Specialist to support leasing operations and ensure accurate documentation, resident files, reporting, and records. The role collaborates with the Leasing Consultant and property management team to drive occupancy goals and resident satisfaction while maintaining compliance with laws.

Responsibilities include lease documentation, file management, reporting, and confidentiality, with travel up to 35% and a scheduling requirement for regular hours,

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2–3 years of experience in property management.
• Prior experience with Yardi Voyager or similar software.

Responsibilities

• Manage administrative functions throughout the leasing lifecycle.
• Prepare lease agreements, addenda, renewals, notices, and other leasing documents.
• Process completed lease files for accuracy and compliance.
• Maintain confidential resident files.
• Process renewal documentation.
• Maintain accurate records in Yardi or similar software.
• Coordinate move-in and move-out administration.
• Prepare move-in packets.
• Monitor leasing documentation for compliance.
• Complete weekly and monthly leasing reports.
• Process resident correspondence.
• Answer incoming telephone calls.
• Provide clerical support including filing, scanning, data entry, and invoice processing.
• Process resident work order requests.
• Maintain compliance records.
• Assist with audits.
• Coordinate electronic signatures.
• Maintain document retention standards.
• Support resident retention through renewal administration.
• Maintain confidentiality.

Skills

Organizational skills

Communication skills

Customer service

Data entry

Microsoft Office

Confidentiality

Independent work

Team collaboration

Office equipment

Education

High school diploma or equivalent

Associate degree preferred

Tools

Yardi Voyager

Property management software

Job description

Hirebridge LLC is seeking a Sales Operations Specialist to support leasing operations and ensure accurate documentation, resident files, reporting, and records. The role collaborates with the Leasing Consultant and property management team to drive occupancy goals and resident satisfaction while maintaining compliance with laws.

Responsibilities include lease documentation, file management, reporting, and confidentiality, with travel up to 35% and a scheduling requirement for regular hours,