Leasing Operations Specialist

WS Development; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

WS Development in Massachusetts is seeking an experienced Leasing Administrative Specialist to support a five-person leasing team. You will help manage calendars, coordinate meetings, arrange travel, and prepare lease-related materials, ensuring accurate data in Salesforce and seamless collaboration across departments.

The role emphasizes attention to detail, proactive problem-solving, and the ability to manage multiple tasks in a fast-paced environment while delivering professional support to

Qualifications

• 5+ years of administrative experience in a busy office supporting multiple professionals
• Advanced level Microsoft Office skills (Word, Outlook, Excel)
• Excellent communication skills (written and verbal) and strong attention to detail
• Self-starter who enjoys working on a team and finding ways to improve tasks and projects
• Real Estate background desired, but not required
• Bachelor's Degree desired, but not required

Responsibilities

• Build and maintain relationships with Leasing Representatives, Tenants, and Brokers
• Support multiple Leasing Representatives with calendar management, meeting coordination, travel arrangements, and expense reporting
• Coordinate meeting logistics and prepare tailored materials for tenant and broker meetings, including property collateral, WordPress site links, and relevant deal information
• Assist in preparing for monthly Executive Committee leasing meetings, including compiling lease plans, reports, and supporting materials
• Arrange catering for small and large group meetings as needed
• Manage Salesforce pipeline activity across the full leasing lifecycle, including new deals, amendments, renewals, extensions, and dead deal tracking, while maintaining data accuracy and consistency
• Serve as the central liaison for cross-functional coordination across multiple internal departments and teams
• Prepare, format, and compile a variety of documents and correspondence, including proposals, counterproposals, lease requests, commission agreements, and lease provision summaries
• Manage and organize document flow, ensuring records are accurately tracked and easily accessible
• Research and prospect potential leads using platforms such as ZoomInfo, Salesgenie, and SitesUSA
• Provide receptionist backup and phone coverage as needed
• Take on additional responsibilities and projects to support team goals

Skills

Administrative experience

Microsoft Office

Communication

Attention to detail

Self-starter

Team player

Real estate knowledge

Education

Bachelor's degree

Tools

Word

Outlook

Excel

Job description

WS Development in Massachusetts is seeking an experienced Leasing Administrative Specialist to support a five-person leasing team. You will help manage calendars, coordinate meetings, arrange travel, and prepare lease-related materials, ensuring accurate data in Salesforce and seamless collaboration across departments.

The role emphasizes attention to detail, proactive problem-solving, and the ability to manage multiple tasks in a fast-paced environment while delivering professional support to