Leasing Operations Specialist

WS Development; United States; On-site; USD 48,000 - 66,000; Full time

Job summary

WS Development is seeking an experienced leasing administrative assistant to serve as the backbone for a busy team of leasing professionals. You will support calendar management, meeting logistics, and cross-functional coordination to help lease space across a growing property portfolio.

The ideal candidate will have 5+ years of administrative experience, advanced MS Office skills, and strong communication. A real estate background is a plus, and a Bachelor's degree is desired.

Qualifications

• 5+ years of administrative experience in a busy professional office
• Advanced level Microsoft Office skills (Word, Outlook, Excel)
• Commitment to excellence and pride in work product
• Excellent written and verbal communication skills and strong attention to detail
• Self-starter who works well in a team and improves tasks and projects

Responsibilities

• Build and maintain relationships with Leasing Representatives, Tenants, and Brokers
• Support multiple Leasing Representatives with calendar management, meetings, travel, and expenses
• Coordinate meeting logistics and prepare materials for tenant/broker meetings
• Assist in monthly Executive Committee leasing meetings with lease plans and reports
• Arrange catering for meetings of varying sizes
• Manage Salesforce pipeline across leasing lifecycle with data accuracy
• Serve as central liaison for cross-functional coordination
• Prepare, format, and compile proposals, lease requests, and related documents
• Manage and organize document flow and accessibility
• Research potential leads using ZoomInfo, Salesgenie, and SitesUSA
• Provide receptionist backup and phone coverage when needed
• Handle additional responsibilities to support team goals

Skills

Advanced MS Office

Strong communication

Self-starter

Team player

Attention to detail

Time management

Education

Bachelor’s Degree

Tools

Salesforce

WordPress

ZoomInfo

SitesUSA

Job description

WS Development is seeking an experienced leasing administrative assistant to serve as the backbone for a busy team of leasing professionals. You will support calendar management, meeting logistics, and cross-functional coordination to help lease space across a growing property portfolio.

The ideal candidate will have 5+ years of administrative experience, advanced MS Office skills, and strong communication. A real estate background is a plus, and a Bachelor's degree is desired.