Leasing and Construction Administrator

Milkco Inc.; Black Mountain (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Ingles Markets in Black Mountain, NC is seeking a Leasing and Construction Administrator to oversee multiple store operations and expansion projects. You will coordinate with management, contractors, and store teams to keep expansions on track and compliant.

This role requires strong attention to detail, excellent communication, and the ability to manage complex schedules, budgets, and documentation across the real estate portfolio.

Qualifications

• High School Diploma or equivalent required; bachelor's preferred.
• Experience in paralegal studies, real estate law, or construction preferred.
• Current Notary Public license preferred.
• Excellent written and verbal communication skills required.
• Strong detail orientation, organization, and prioritization.
• High degree of integrity and confidentiality necessary.

Responsibilities

• Process invoices for construction projects via the portal.
• Build, improve, and maintain the construction portal database.
• Prepare spreadsheets for tracking, budgeting, store status, and inventory.
• Coordinate remodels with contractors, store managers, district managers, and teams.
• Ensure stores appear prototypical with budgets and timeframes for management.
• Assist with due diligence requirements for new properties (surveys, title work, Phase 1, HVAC, etc.).
• Assist with adding lease information into Real Estate software.
• Assist with receiving and coding monthly rental checks for AR.
• Review, understand and interpret leases for tenants and management.
• Obtain permits and attend planning board meetings and city hearings.
• Notarize and record documents at registrar of deeds.

Skills

Attention to detail

Organizational skills

Time management

Verbal and written communication

Interpersonal skills

Integrity and confidentiality

Education

High School Diploma or equivalent

Bachelor's degree in business or related field preferred

Job description

Ingles Markets began in 1963 as a single supermarket and has since grown into a regional grocery store chain with just under 200 retail locations operating in 6 southeastern states, a 1.6-million-square foot distribution center, two truck fleets, and a milk processing plant. Ingles Markets’ headquarters and distribution center are located just 15 minutes outside of Asheville, NC in the town of Black Mountain.

The Team

We are a lean team that services 27,000 employees across 6 states. We work hard as a collective team to ensure everything is accomplished, even if it is not in our job description. While we do take things seriously, we like to have fun while we are doing it, so we can create the most impact and difference that we can.

The Position

The Leasing and Construction Administrator is responsible for overseeing simultaneous projects within store operations and expansion. They are tasked with managing complex situations alongside members of management and ensuring that all parties are well-versed on current expansions and maintenance happenings.

Key Responsibilities:

• Process invoices for all jobs within the construction web portal.
• Build, improve, and maintain the construction web portal database.
• Prepare spreadsheets for tracking, budgeting, store status, shopping cart inventory, and other relevant purposes.
• Prepare stores for remodel sales by working with contractors, store managers, district managers, and construction teams.
• Ensure stores appear prototypical and provide a budget and time frame to management members.
• Process Contractor AIA Pay applications and reports for applicable personnel, along with architectural and engineering invoices and reports.
• Oversee all Pharmacy remodels and manage the installation and maintenance of Starbucks kiosks.
• Assist with due diligence requirements when obtaining new property: surveys, title work, Phase 1, roof assessments, HVAC assessments, etc.
• Assist with adding new lease information into the Real Estate software as needed.
• Assist with receiving and coding monthly rental checks to prepare for the Accounts Receivable department as needed.
• Review, understand, and interpret leases for tenant and upper management assistance.
• Help maintain lease plans for shopping centers on the Construction portal.
• Set up and monitor the reporting of water meter readings for tenants with submeters in shopping centers.
• Transfer all utility accounts back to the company from vacating tenants and disconnect utilities on sites scheduled for demolition.
• Notarize and record documents at the registrar of deeds.
• Respond to correspondence and coordinate solutions between multiple departments and management members within stores.
• Manage applicable portal processing and workflows.
• Obtain permits and attend planning board meetings, city council hearings, etc.
• Observe all company rules and policies
• Adhere to all local, state, and federal health and civil code regulations
• Perform all other duties and assignments.

The Ideal Candidate:

• A High School Diploma or equivalent is required. A bachelor's degree in business or a related field is preferred.
• Prior working knowledge of paralegal studies, real estate law, and/or construction knowledge is preferred.
• Current Notary Public license preferred.
• Strong attention to detail.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills are required.
• Strong interpersonal skills.
• High degree of integrity and confidentiality necessary.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.