Leasing and Construction Administrator

Ingles Markets, Inc.; Black Mountain (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Ingles Markets is seeking a Leasing and Construction Administrator to oversee multiple projects within store operations and expansion. You will manage invoices, create and maintain the construction portal, and work with contractors, store managers, and management to keep expansions and maintenance on track.

The ideal candidate will have paralegal/real estate knowledge, construction familiarity, and strong attention to detail.

Qualifications

• Must have a basic understanding of paralegal studies, real estate law, and/or construction knowledge.
• Experience with leases, zoning, permits, and property records is a plus.
• Strong attention to detail and organizational skills are required.

Responsibilities

• Process invoices and AIA pay applications for construction projects.
• Manage the construction web portal database and related reporting.
• Prepare budgets, tracking spreadsheets, and lease information for Real Estate software.
• Coordinate remodels, store readiness, and contractor partnerships with store and district managers.
• Review leases and assist with due diligence for new property acquisitions.
• Monitor utility accounts, submeter readings, and property-related documentation.
• Notarize and record documents as needed; respond to correspondence between departments.

Skills

Paralegal knowledge

Real estate knowledge

Construction knowledge

Attention to detail

Organization

Communication skills

Education

High School Diploma or equivalent

Bachelor's degree in business or related field preferred

Notary Public license preferred

Tools

Microsoft Office 365

Job description

The Company

Ingles Markets began in 1963 as a single supermarket and has since grown into a regional grocery store chain with just under 200 retail locations operating in 6 southeastern states, a 1.6-million-square foot distribution center, two truck fleets, and a milk processing plant. Ingles Markets' headquarters and distribution center are located just 15 minutes outside of Asheville, NC in the town of Black Mountain.

The Team

We are a lean team that services 27,000 employees across 6 states. We work hard as a collective team to ensure everything is accomplished, even if it is not in our job description. While we do take things seriously, we like to have fun while we are doing it, so we can create the most impact and difference that we can.

The Position

The Leasing and Construction Administrator is responsible for overseeing simultaneous projects within store operations and expansion. They are tasked with managing complex situations alongside members of management and ensuring that all parties are well-versed on current expansions and maintenance happenings.

Key Responsibilities

• Process invoices for all jobs within the construction web portal.
• Build, improve, and maintain the construction web portal database.
• Prepare spreadsheets for tracking, budgeting, store status, shopping cart inventory, and other relevant purposes.
• Prepare stores for remodel sales by working with contractors, store managers, district managers, and construction teams.
• Ensure stores appear prototypical and provide a budget and time frame to management members.
• Process Contractor AIA Pay applications and reports for applicable personnel, along with architectural and engineering invoices and reports.
• Oversee all Pharmacy remodels and manage the installation and maintenance of Starbucks kiosks.
• Assist with due diligence requirements when obtaining new property: surveys, title work, Phase 1, roof assessments, HVAC assessments, etc.
• Assist with adding new lease information into the Real Estate software as needed.
• Assist with receiving and coding monthly rental checks to prepare for the Accounts Receivable department as needed.
• Review, understand, and interpret leases for tenant and upper management assistance.
• Help maintain lease plans for shopping centers on the Construction portal.
• Set up and monitor the reporting of water meter readings for tenants with submeters in shopping centers.
• Transfer all utility accounts back to the company from vacating tenants and disconnect utilities on sites scheduled for demolition.
• Notarize and record documents at the registrar of deeds.
• Respond to correspondence and coordinate solutions between multiple departments and management members within stores.
• Manage applicable portal processing and workflows.
• Obtain permits and attend planning board meetings, city council hearings, etc.
• Observe all company rules and policies
• Adhere to all local, state, and federal health and civil code regulations
• Perform all other duties and assignments.

The Ideal Candidate

• A High School Diploma or equivalent is required. A bachelor's degree in business or a related field is preferred.
• Prior working knowledge of paralegal studies, real estate law, and/or construction knowledge is required.
• Current Notary Public license preferred.
• Microsoft Office 365 proficiency.
• Strong attention to detail.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills are required.
• Strong interpersonal skills.
• High degree of integrity and confidentiality necessary.