Preconstruction Assistant

Marand Builders Inc; Glen Allen (MO); On-site; USD 36,000 - 60,000; Full time

Job summary

Marand Builders, Inc is seeking an organized administrative professional to support preconstruction activities and document control. The role involves organizing project documents, assisting in bid packages, and coordinating communications with trade partners.

The position requires strong MS Office skills, the ability to multitask in a fast-paced environment, and excellent written and verbal communication. Collaboration with the preconstruction team is essential for smooth project transitions.

Qualifications

• Associates degree or higher preferred; familiarity with construction documents is a plus.
• Strong organizational skills with ability to multitask in a fast-paced environment.
• Excellent written and verbal communication skills required.

Responsibilities

• Administrative Support: Organize and maintain project documents, drawings, specs, and correspondence.
• Bid Coordination: Assist in bid invitations, communication with trade partners, and tracking responses.
• Communication & Collaboration: Coordinate with project management and finance teams to ensure timely project transitions.

Skills

Multi-tasking

Organization

Communication

Problem solving

Education

Associates degree

High school diploma

Tools

Microsoft Office Suite

Job description

About Us

In 1999, armed with an Electrical Engineering degree, 14 years of business experience with Hoechst Celanse and a restless entrepreneurial spirit, Francisco Alvarado decided to embark on a new venture and Marand Builders, Inc was established. Since the conception of Marand, our goal has been to understand the individual needs of our customers and provide them with a customized solution. We have built our reputation on reliability, attentiveness, and quality of execution. We succeed when we have provided our clients with the best construction experience. We started in Charlotte, NC, but rapidly expanded to cover the Carolinas, Mid-Atlantic and Southeast US regions. We have 7 regional offices in Virginia, North Carolina, Georgia, and Florida. Our team of highly talented professionals has allowed us to become a preferred vendor with many of our clients, exceeding 95% repeat business. Marand specializes in serving the healthcare, financial services, commercial / administrative and light-industrial industries.

Our ideal candidate will have:

• An associates degree
• The ability to manage more than 2 projects at one time and have an ambitious approach to balancing workload in a fast-paced environment
• Problem-solving and decision-making abilities, with a proactive and results-oriented approach

Requirements

• High school diploma or equivalent; Associate of Arts degree preferred.
• Previous administrative experience in construction or related industry is desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently as well as part of a team, demonstrating flexibility and adaptability.
• Basic understanding of construction documents, terminology, and processes is a plus.

Responsibilities

• Administrative Support:
• Organize and maintain project documents, including drawings, specifications, and correspondence.
• Assist in the preparation and distribution of bid packages and proposal documents.
• Manage electronic and physical filing systems to ensure easy access to project information.
• Coordinate meetings, conference calls, and appointments for the preconstruction team.
• Prepare and distribute meeting agendas, minutes, and action items as needed.
• Bid Coordination:
• Assist in the coordination of bid invitations to trade partners and suppliers.
• Maintain communication with trade partners regarding bid inquiries, clarifications, and submissions.
• Track and log bid responses, ensuring all required information is received in a timely manner.
• Communication and Collaboration:
• Communicate effectively with team members to ensure alignment on project goals, timelines, and deliverables.
• Respond to inquiries from stakeholders, trade partners, and clients in a professional and timely manner.
• Collaborate with other departments, such as project management and finance, to ensure seamless project transitions

Physical Demands

• Dexterity of hands and fingers to operate a company laptop, iPad, phone, and other business machines
• While performing the duties of this job, the employee is regularly required to stand and walk.Generally, the job requires 90% sitting, 5% walking, and 5% standing.
• Ability to communicate orally with management and other co-workers is important. Talking, hearing and vision within normal ranges is important for conversations, to receive ordinary information and to prepare or inspect building plans and specifications.
• Please note that climbing stairs is a physical requirement. Some offices contain an elevator but one must be able to use stairs for fire drills and emergencies

Work Environment

The noise level in the work environment is typical of that of an office. Individuals may encounter frequent interruptions throughout the workday. This job is performed in a generally clean and healthy environment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.