Leasing Administrator

ResideBPG; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

ResideBPG in Philadelphia, PA, is seeking a Leasing Administrator. You will handle lease documents, billing, and tenant records, learning on the job while contributing to larger projects along the way.

This entry‑level role is ideal for detail‑oriented individuals who are organized and eager to learn how leases and property operations work behind the scenes, with meaningful exposure from day one.

Qualifications

• Experience handling lease documents, billing, and tenant records.
• Detail-oriented with high-pressure paperwork and compliance.
• Proficiency in Microsoft Office; MRI software experience is a plus.

Responsibilities

• Process apartment applications, lease renewals, and generate new lease agreements through final approval.
• Prepare, review, and maintain tenant lease documents, ensuring accuracy of lease terms, rent, insurance, taxes, and legal charges.
• Perform monthly tenant billings, rent roll changes, projections, and reconciliations; apply payments and charges to tenant ledgers.
• Analyze tenant account ledgers, manage arrears, and communicate with tenants to resolve outstanding balances.
• Prepare rent variance analyses, financial forecasts, budgets, and annual reconciliations for reporting and planning purposes.
• Track critical lease dates, landlord deadlines, and ensure compliance with lease-related clauses.
• Resolve landlord and tenant issues related to lease language and rent charges.
• Assist with special projects and perform other duties as assigned.

Skills

Confidentiality

Attention to detail

MS Office / MRI

Education

B.S. in Accounting, Finance or Business-related field

High School diploma or equivalent with 1–2 years leasing experience

Tools

MRI software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Leasing Administrator

Philadelphia, PA, US

Full job description

A Leasing Administrator is a strong entry point for someone interested in leasing, real estate, or legal‑adjacent work. You’ll work hands‑on with lease documents, billing details, and tenant records - handling important day‑to‑day tasks while contributing to larger projects along the way. If you’re detail‑oriented, organized, and enjoy learning how things work behind the scenes, this role offers meaningful exposure and responsibility from day one.

Key Responsibilities

• Process apartment applications, lease renewals, and generate new lease agreements through final approval.
• Prepare, review, and maintain tenant lease documents, ensuring accuracy of lease terms, rent, insurance, taxes, and legal charges.
• Perform monthly tenant billings, rent roll changes, projections, and reconciliations; apply payments and charges to tenant ledgers.
• Analyze tenant account ledgers, manage arrears, and communicate with tenants to resolve outstanding balances.
• Prepare rent variance analyses, financial forecasts, budgets, and annual reconciliations for reporting and planning purposes.
• Track critical lease dates, landlord deadlines, and ensure compliance with lease-related clauses.
• Resolve landlord and tenant issues related to lease language and rent charges.
• Assist with special projects and perform other duties as assigned.

Requirements

• Ability to lift 20 pounds
• Speech and hearing are sufficient for regular communications on the phone, radio or face-to-face

Experience & Education

• B.S. in Accounting, Finance or Business-related field OR
• High School diploma or equivalent and 1-2 years of experience in leasing environment

Skills That Set You Apart

• Maintain strict confidentiality of proprietary and client information.
• Detail-oriented with paperwork, compliance, and procedures in high pressure situations
• Proficiency in Microsoft Office; MRI software experience is a plus

Why ResideBPG?

At ResideBPG, you’ll be part of a team that values excellence, professionalism, and growth. We offer the opportunity to build meaningful relationships, sharpen your sales skills, and grow your career within luxury property management.