Leasing Administrator

Ascend Talent Solutions; Tampa (FL); On-site; USD 52,000 - 72,000; Full time

Job summary

Ascend Talent Solutions in Tampa, FL seeks an experienced Leasing Administrator to join the management team of a commercial real estate client focused on sustainable, eco-friendly practices. You will manage all leases and subleases for office, retail and industrial properties, coordinating with asset management, tenants, landlords and service providers.

The role requires keen attention to detail, strong organization, and the ability to handle a high volume of documents, analyze lease data, and

Qualifications

• 3 years of progressively responsible and directly related work experience.
• Proficient in Microsoft Word, Excel, and Outlook.
• Professional, reliable, flexible and have a positive, can-do attitude.
• Excellent attention to detail with strong customer service skills and ability to prioritize

Responsibilities

• Review and abstract documents including updating and maintaining all lease information and data in our technology information systems, as required.
• Ensure proper document management measures are followed for all leased, owned and other associated documents.
• Maintain file retrieval/storage, scan documents, and open/distribute mail.
• Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct.
• Responsible for ensuring the financial obligations of our client is accurate.
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents.
• Directly responsible for dispute resolution with landlord for any identified discrepancies.
• Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations.
• Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries.
• Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms.
• Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords.
• Establish task priorities and create schedules for portfolio objectives.
• Able to manage multiple projects/priorities in a fast-paced environment.
• Assist managers with timely and accurate financial and critical date reports for client presentment, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutions.
• Assist or oversee special projects as requested by the client or leadership.
• Assist manager or oversee the creation and continuous updates to process playbooks.
• Provide guidance and direction to other Portfolio Administration Coordinators on various tasks and projects.
• Continuously seek business expansion opportunities with existing clients and develop those opportunities.
• Stay up to date on the latest industry standards and trends.

Skills

Attention to detail

Organization skills

Customer service

Education

High School Diploma/GED

Tools

Microsoft Word

Excel

Outlook

Job description

Our client, an owner and manager Commercial Real Estate company focused on sustainable, eco-friendly practices and converting and increasing the value of well-located office in the Temple Terrace are, needs an experienced Leasing Administrator to join Management team.

Job Description

– As an effective Leasing Administrator, you have an excellent attention to detail and organization skills to manage all property leases and subleases for a portfolio of office, retail and industrial. The Leasing Administrator position interacts with Property/Asset Management team, SVP of Portfolio Management, SVP/Managing Director of Asset Management, directors of real estate, building occupants, landlords and management companies. The Leasing Administrator will be responsible for working with a high volume of property leases – maintaining lease records which indicate expiration dates, option dates, maintaining master lease files, communicating lease additions and terminations with the team, filing property tax exemptions for all properties and assisting with operating budgets with respect to new/terminated leases. Additional responsibilities for the Leasing Administrator include the following:

Job Description

• Review and abstract documents including updating and maintaining all lease information and data in our technology information systems, as required
• Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail
• Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
• Responsible for ensuring the financial obligations of our client is accurate
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
• Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
• Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
• Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms
• Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
• Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
• Establish task priorities and create schedules for portfolio objectives
• Able to manage multiple projects/priorities in a fast-paced environment
• Assist managers with timely and accurate financial and critical date reports for client presentment, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutions
• Assist or oversee special projects as requested by the client or leadership
• Assist manager or oversee the creation and continuous updates to process playbooks
• Provide guidance and direction to other Portfolio Administration Coordinators on various tasks and projects
• Continuously seek business expansion opportunities with existing clients and develop those opportunities
• Stay up to date on the latest industry standards and trends

Position Requirements

• 3 years of progressively responsible and directly related work experience.
• Proficient in Microsoft Word, Excel, and Outlook.
• Professional, reliable, flexible and have a positive, can-do attitude.
• Excellent attention to detail with strong customer service skills and ability to prioritize

Education

• High School Diploma/GED equivalent and leasing experience preferred