Lease Administrator

CTDI; West Chester (Chester County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Weekly pay

Monthly Incentive Bonus

Health insurance

Vision insurance

401(k)

Life insurance

Disability insurance

Employee assistance program

Flexible spending account

Job summary

CTDI, a large-scale engineering, repair, and logistics company, is seeking a Lease Administrator to support North America real estate portfolio and lease compliance. You will abstract leases, perform CAM reconciliations, manage tenant improvement budgets, and coordinate purchases.

The ideal candidate has 2–5 years in lease administration or financial analysis, strong MS Office and lease software skills, and excellent communication.

Qualifications

• 2–5 years of experience in lease administration or financial analysis.
• Proficiency with lease administration software and MS Office Suite.
• Excellent communication and organizational skills with ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Lease Abstraction: Abstract new leases, amendments and other lease documents into CTDI’s lease admin database.
• CAM reconciliations and lease audits to ensure compliance and cost accuracy.
• Tenant Improvement Allowance Management: provide plans and budgets to landlords, coordinate with construction teams and ensure documentation.
• Department Buyer: create and track purchase orders and maintain vendor payment/contact info.

Skills

MS Office Suite

Lease software

Education

Bachelor’s degree in Facilities Management or Business Administration

Job description

CTDI is a large-scale Engineering, Repair, and Logistics company that services the country’s largest wireless telecommunications providers, as well as the largest High-speed Internet & Cable providers. CTDI has over 11,000 FT US Employees in over 60 world class US Operations. CTDI also has a global footprint with more than 20,000 employees worldwide.

The Lease Administrator provides strategic support for CTDI’s real estate portfolio and lease compliance across North America. This role ensures that all real estate costs and financial processes are proactively managed to drive savings and support operations teams. The ideal candidate has strong project management skills, financial acumen, and written and oral communication skills.

Key Responsibilities

• Lease Abstraction
  • Abstract new leases, amendments and other lease documentation into CTDI’s lease administration database
  • Identify non-standard lease terms to be addressed in negotiations
  • Track letter of credit schedules, including issuance of new LCs and LC reductions/escalations
  • Track security deposit payment and return dates
  • Review and approve monthly rent, operating expense, and one-time payments
  • Prepare and distribute monthly reporting on lease activity and portfolio metrics
• Conduct CAM reconciliations and lease audits to ensure compliance and cost accuracy
  • Verify pro rata share, gross-up calculations and calculations of base year expense and any cap or stops identified in the lease
  • Ensure compliance with leases for all included and excluded charges
  • Review invoices and back up documentation for accuracy
  • Report findings to Divisional financial teams
  • Coordinate with Accounts Payable to make payments and recognize credits in the appropriate period
• Tenant Improvement Allowance Management
  • Provide required plans and budgets to landlords for approval of work
  • Communicate progress to landlord and timelines to construction team
  • Collect all final documentation to submit to landlord
  • Provide necessary information to Accounts Receivables team to prepare invoices
  • Follow up to ensure payment receipt
• Department Buyer
  • Create and track purchase orders from creation through completion
  • Maintain vendor payment and contact information

Qualifications

• Minimum 2 - 5 years of experience in lease administration or financial analysis
• Proficiency in lease administration software and MS Office Suite
• Excellent communication and organizational skills with the ability to manage multiple priorities in a fast-paced environment

Education

• Bachelor’s degree in Facilities Management, Business Administration, or related field preferred

You will love working in our family-oriented company! When you join our family, you will enjoy perks such as:

• Weekly pay every Thursday
• Monthly Incentive Bonus
• Positive, team-oriented, inclusive workplace
• Health insurance
• Vision insurance
• 401(k)
• Life insurance
• Disability insurance
• Employee assistance program
• Flexible spending account

Work Authorization

• United States (Required)
• Must be 18 years of age

CTDI is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. This policy applies to every aspect of employment at CTDI, including recruitment, hiring, training, advancement, and termination.

As part of our hiring process, we may use automated decision tools to assist in evaluating candidate qualifications, skills, and experience against job requirements. These tools are designed to support—not replace—human judgment. Final hiring decisions are made by our hiring team. We are committed to equal employment opportunity and regularly review our hiring processes, including automated tools, to support fairness and reduce the risk of unintended bias. You may request an alternative evaluation method or accommodation by contacting [e-mail] .

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

This position does not qualify for visa sponsorship.