Lease Administrator

CTDI; West Chester (Chester County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Weekly pay

Monthly Incentive Bonus

Health, Dental, Vision, & Prescription

Paid holidays, vacation, & sick/persal

401(k)

Job summary

CTDI is seeking a Lease Administrator to support real estate portfolio and lease compliance across North America. You will abstract leases, track payments, and prepare monthly reports to drive savings and operational efficiency.

The ideal candidate has 2–5 years in lease administration or financial analysis, proficiency with lease software and MS Office, and strong communication and organizational skills in a fast-paced environment.

Qualifications

• Minimum 2–5 years of experience in lease administration or financial analysis.
• Proficiency in lease administration software and MS Office Suite.
• Excellent communication and organizational skills in a fast-paced environment.

Responsibilities

• Lease Abstraction: abstract leases, amendments, and related documents into CTDI database.
• CAM reconciliations and lease audits to ensure cost accuracy and compliance.
• Tenant Improvement Allowance management from planning to close-out.
• Department Buyer: create and track purchase orders and vendor contacts.

Skills

Lease administration

Financial analysis

MS Office Suite

Communication

Organizational skills

Education

Bachelor's degree in Facilities Management, Business Administration, or related field

Tools

Lease administration software

Job description

CTDI is a large-scale Engineering, Repair, and Logistics company that services the country’s largest wireless telecommunications providers, as well as the largest High-speed Internet & Cable providers. CTDI has over 11,000 FT US Employees in over 60 world class US Operations. CTDI also has a global footprint with more than 20,000 employees worldwide.

The Lease Administrator provides strategic support for CTDI’s real estate portfolio and lease compliance across North America. This role ensures that all real estate costs and financial processes are proactively managed to drive savings and support operations teams. The ideal candidate has strong project management skills, financial acumen, and written and oral communication skills.

Key Responsibilities

• Lease Abstraction
  • Abstract new leases, amendments and other lease documentation into CTDI’s lease administration database
  • Identify non-standard lease terms to be addressed in negotiations
  • Track letter of credit schedules, including issuance of new LCs and LC reductions/escalations
  • Track security deposit payment and return dates
  • Review and approve monthly rent, operating expense, and one-time payments
  • Prepare and distribute monthly reporting on lease activity and portfolio metrics
• Conduct CAM reconciliations and lease audits to ensure compliance and cost accuracy
  • Verify pro rata share, gross-up calculations and calculations of base year expense and any cap or stops identified in the lease
  • Ensure compliance with leases for all included and excluded charges
  • Review invoices and back up documentation for accuracy
  • Report findings to Divisional financial teams
  • Coordinate with Accounts Payable to make payments and recognize credits in the appropriate period
• Tenant Improvement Allowance Management
  • Provide required plans and budgets to landlords for approval of work
  • Communicate progress to landlord and timelines to construction team
  • Collect all final documentation to submit to landlord
  • Provide necessary information to Accounts Receivables team to prepare invoices
  • Follow up to ensure payment receipt
• Department Buyer
  • Create and track purchase orders from creation through completion
  • Maintain vendor payment and contact information

Qualifications

• Minimum 2 - 5 years of experience in lease administration or financial analysis
• Proficiency in lease administration software and MS Office Suite
• Excellent communication and organizational skills with the ability to manage multiple priorities in a fast-paced environment

Education

• Bachelor’s degree in Facilities Management, Business Administration, or related field preferred

You will love working in our family‑oriented company! When you join our family, you will enjoy perks such as:

• Weekly pay every Thursday
• Monthly Incentive Bonus
• Positive, team‑oriented, inclusive workplace
• Health, Dental, Vision, & Prescription Coverage
• Paid holidays, vacation, & sick/personal time

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Life insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Tuition reimbursement

Work Authorization

• United States (Required)
• Must be 18 years of age

CTDI is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. This policy applies to every aspect of employment at CTDI, including recruitment, hiring, training, advancement, and termination.

This position does not qualify for visa sponsorship.

As part of our hiring process, we may use automated decision tools to assist in evaluating candidate qualifications, skills, and experience against job requirements. These tools are designed to support—not replace—human judgment. Final hiring decisions are made by our hiring team. We are committed to equal employment opportunity and regularly review our hiring processes, including automated tools, to support fairness and reduce the risk of unintended bias. You may request an alternative evaluation method or accommodation by contacting [e-mail].