Lease Administrator

Paradigm-Oral-Health; Lincoln (NE); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Employee Assistance Program (EAP)

401(k) with company match

Health Savings Account (HSA) with HDHP

Life Insurance

Paid vacation and holidays

Job summary

Paradigm Oral Health is seeking a Lease Administrator to manage and optimize commercial leases, dates, rent schedules, and related data across the portfolio.

You will coordinate with landlords, assist with insurance and project management tasks, and work with accounting to ensure timely payments and accurate reporting.

The role requires 3–5+ years in lease administration, a bachelor's degree or equivalent, and strong communication and organizational skills.

Qualifications

• Bachelor's degree or equivalent experience in real estate, accounting, finance, or business.
• 3–5+ years lease administration experience.
• Experience with commercial lease agreements and Lease Query preferred.

Responsibilities

• Manage and maintain lease agreements, dates, rent schedules, and data.
• Coordinate with landlords to obtain W9 and ACH information.
• Ensure lease obligations are paid and report options to management.
• Audit CAM, insurance, and real estate tax data for discrepancies.
• Support project management for new construction and tenant improvements.

Skills

Strong communication

Detail oriented

Self-starter

Organized

Education

Bachelor’s degree or equivalent in real estate, accounting, finance, business

Tools

Lease Query

Job description

About this position

Lease Administrator

Paradigm Oral Health is seeking a passionate multitasker to join our team as a Lease Administrator. Do you have extensive knowledge in lease administration? Do you like learning new things and developing new skills? If so, we want to hear from you! This is a unique opportunity for an experienced lease administrator. In addition to overseeing lease administration this role will be heavily involved with insurance and project management.

Responsibilities

Lease Administration:

• Manage and maintain lease agreements, critical dates, rent schedules, and key lease information within the lease administration system
• Reading and abstracting lease documents ensuring data integrity of lease information in company systems
• Work with landlords to obtain W9 and ACH information for vendor creation
• Coordinate with the accounting team to ensure lease obligations are paid in accordance with the lease
• Ensure the company takes advantage of key lease provisions (options, expirations, kick-outs, etc.) and reports these to management in a timely manner
• Reporting and set up of tenant improvement allowances, rent abatements, rent credits, etc.
• Work closely with other internal departments on new and expiring lease projects.
• Coordinate the handling of repair & maintenance issues (lease review, landlord notification, etc.)
• Perform detailed Common Area Maintenance (CAM), insurance, and real estate tax audits to reconcile accounts and identify discrepancies

Insurance:

• Oversee insurance binder and meet with insurance broker on a bi-weekly basis to discuss new projects and acquisitions
• Monitor existing policies and maintain appropriate levels of coverage
• Oversee the issuance of insurance certificates
• Submit initial claims as needed
• Serve as the liaison between management and our insurance broker

Project Management:

• Oversee the processing of all invoices related to new construction projects
• Submit for tenant improvement allowance reimbursement
• Attend all necessary calls with internal departments to ensure all property/finance matters remain on track
• Communicate to the finance team when projects are complete and open

Qualifications

• Bachelor’s degree in real estate, accounting, finance, business, or a related field preferred; or equivalent experience
• 3-5+ years lease administration experience
• Strong working knowledge of commercial lease agreements and common lease terms
• Lease administration software experience preferably with Lease Query
• Individual must be organized, detail oriented, energetic, motivated, and a self-starter
• Strong communication skills and the ability to work collaboratively with other departments

CORE BENEFITS & WELLNESS

Medical (including Virtual Care), Dental, and Vision Coverage

Employee Assistance Program (EAP)

Competitive pay, Bonus potential, and annual merit reviews

401(k) Plan w/Company Match

Health Savings Account (HSA) with HDHP health plans

LIFE INSURANCE

Basic and Supplemental Life Insurance

Spouse and Child Life Insurance

TIME OFF, DISABILITY AND LEAVE OF ABSENCE

Paid Vacation (Starting at 2 weeks) and 6 Annual Paid Holidays

Short Term Disability Plan

Long Term Disability Plan

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