Lease Administrator

Eraser Clinic Laser Tattoo Removal; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Vacation time

Company holidays

401(k) with company match

Referral bonus

Employee Assistance Program

Training & development

Inclusive culture

Job summary

Removery is hiring a Lease Administrator in Austin, TX to manage rent payments and lease data for a portfolio of retail locations and the corporate HQ. The role emphasizes accuracy in payments, critical dates, and reporting.

You will work with ProLease, Quarem, and other lease tools, coordinating with accounting and real estate teams to ensure compliance and budget alignment.

Qualifications

• Bachelor’s degree in accounting, business or real estate or equivalent experience.
• 2+ years in corporate commercial/retail lease administration.
• Experience with retail real estate transactions and lease amendments.

Responsibilities

• Rent Management: ensure monthly base rent and additional rent payments are completed accurately and timely.
• Lease Database Management: track critical dates and enter information into lease management software; create lease abstracts.
• Tenant Allowance Recapture: gather data, submit documents to landlords, track payment status, maintain relationships, organize lease documents.

Skills

Excel proficiency

Communication skills

Team collaboration

Customer service mindset

Education

Bachelor’s Degree related field or 5-10 years of related experience

Tools

Quarem

ProLease

Lease Harbor

Tango

Lucernex

Job description

Lease Administrator

Location: Austin, TX | Full Time

Position Overview

The Removery Real Estate Lease Administrator will be responsible for all organization and management of rent payments and lease data (critical dates, options, etc.) for a corporate real estate portfolio consisting of approximately 150 retail locations and the corporate headquarters.

Position Responsibilities

• Rent Management:
  • Ensure that monthly base rent and additional rent payments are completed accurately and timely
  • Coordinate with the Removery accounting team to ensure correct coding for payments and landlords
  • Assist SVP of Real Estate in building and tracking annual rent budgets
  • Create rent analysis reports as needed using Excel and lease management software (Quarem)
  • Audit annual operating expense reconciliations for retail locations to ensure accuracy and achieve savings when possible
  • Collect, manage, and audit rent invoices
• Lease Database Management:
  • Track critical dates (lease expirations, renewal options, termination options, etc.)
  • Review all new leases and lease amendments and accurately enter the information into Removery’s lease management software
  • Create lease abstracts
  • Ensure all leases comply with Removery’s Real Estate standards
  • Review estoppels and SNDA's to confirm accuracy and assist the Real Estate team with execution
• Tenant Allowance Recapture:
  • Gather all appropriate data from Construction Project Manager
  • Submit documents to Landlord and track status of payment
  • Maintain professional business relationships with all Landlords and resolve any Lease/Maintenance issues
  • File and organize lease documents, both physical and electronic
  • Prepare and update recurring portfolio status reports
  • Other duties as assigned

Position Requirements

• Bachelor’s Degree in a related field (e.g., accounting, business management, real estate) or 5-10 years of related experience or equivalent combination of education and experience
• 2+ years of experience in corporate commercial/retail lease administration
• Working knowledge of the retail real estate industry with emphasis on lease administration
• Highly proficient with Excel (creating reports and analytics, managing and sorting large data sets)
• Experienced working with lease management software (ProLease, Lease Harbor, Tango, Quarem, Lucernex, etc.)
• Familiar with retail lease transactions
• Basic understanding of budgeting and corporate financial systems
• Knowledge of all Microsoft applications including Excel, Word, and Power Point
• Outstanding verbal and written communication skills at all levels of an organization
• Exceptional customer service skills are important
• Must be able to successfully work well with others in a team environment

Benefits

• Comprehensive Medical, Dental, and Vision with HRA option, STD and LTD
• Generous Life Insurance at no cost to you (plus the option to purchase more)
• 120 hours of accrued, paid vacation time
• Eight company paid holidays
• 401(k) with generous company match
• A team member referral bonus program
• Employee Assistance Program – benefits to help you manage daily responsibilities
• Collaborative work environment with an amazing culture committed to diversity and inclusion
• Ongoing comprehensive training

Equal Opportunity Employer

We are an Equal Opportunity Employer and do not discriminate based on race, ethnicity, religion, creed, sex, gender, gender identity, pregnancy, national origin, ancestry, age, disability, veteran status, marital status, genetic information, sexual orientation, political affiliation, or any other non-job-related factors. We value diversity and are committed to building a team that values an inclusive culture that represents a global perspective of experiences, skills, backgrounds, and expertise.