Lease Administration Manager

FurstStaffing; Rockford (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

FurstStaffing in Rockford, IL is seeking a Lease Administration Manager to oversee day-to-day management of commercial lease portfolios for tenant clients. You will act as the primary liaison between Re*Lease clients and third-party brokers, ensuring timely action on critical dates and accurate portfolio reporting.

The ideal candidate is highly organized, an excellent communicator, and has experience managing multi-account lease portfolios in fast-paced environments.

Qualifications

• 3+ years of experience in lease administration, CRE, or property management.
• Direct experience with lease abstraction and critical-date management.
• Experience with lease platforms such as Occupier, Yardi, Leasecake.

Responsibilities

• Lead onboarding of new tenant clients into Re*Lease services and systems.
• Review leases, abstract terms, financial obligations, and critical dates.
• Enter and maintain lease data through amendments and modifications.
• Run reports and answer client questions on renewals, escalations, and expirations.
• Coordinate with brokers and serve as primary client contact across portfolios.
• Provide regular updates and organize information to aid client decisions.
• Support reporting and analytics for portfolios.

Skills

Lease portfolio management

Client communication

Organization

Negotiation

Attention to detail

Cross-functional collaboration

Tools

Occupier

Yardi

Leasecake

Job description

Seeking a Lease Administration Manager to oversee the day-to-day management of commercial lease portfolios for our tenant clients. This individual will serve as the primary point of contact between Re*Lease clients and the third-party brokers who negotiate directly with landlords, ensuring seamless communication, timely action on critical dates, and strong portfolio outcomes.

The ideal candidate is highly organized, an excellent communicator, and brings direct experience managing lease portfolios across multiple accounts in a fast-paced client service environment.

Key Responsibilities:

Client Onboarding

• Lead onboarding of new tenant clients into Re*Lease services and systems
• Collect, organize, and verify lease documents and portfolio information
• Set up client records in the Re*Lease Partner Portal
• Establish communication cadence, reporting expectations, and escalation protocols

Lease Abstraction & Administration

• Review lease agreements and abstract key business terms, financial obligations, and critical dates
• Enter and maintain accurate lease data from onboarding through amendments, assignments, and modifications
• Run reports and answer client questions on critical dates including renewals, options, rent escalations, CAM reconciliations, and expirations

Renewal Negotiations & Broker Coordination

• Lead lease renewal strategy on behalf of tenant clients
• Coordinate with third-party brokers who serve as the direct interface with landlords
• Own all client-facing communications so brokers can focus on landlord negotiation
• Prepare renewal recommendations, present options to clients, and document approved direction
• Review and summarize final lease terms before client execution

Client Relationship Management

• Serve as the primary point of contact for Re*Lease clients across the lease portfolio
• Provide regular updates on lease matters, upcoming critical dates, and portfolio status
• Facilitate timely client decision-making with clear, well-organized information
• Maintain a high standard of professional, responsive communication
• Monitor active lease portfolios across multiple client accounts simultaneously
• Prioritize work based on client deadlines and critical date windows
• Collaborate with the facilities maintenance team on shared client accounts
• Support portfolio reporting and analytics as needed
• Lease Administration Knowledge
• Strong Verbal and Written Communication Skills
• Negotiation and Client Advocacy
• Highly Organized with Strong Attention to Detail
• Ability to Prioritize and Multi-task in a Fast-paced Environment
• Team Collaboration and Cross-functional Partnership

Preferred Qualifications

• 3+ years of experience in lease administration, commercial real estate, or property management
• Direct experience with lease abstraction and critical date management
• Experience with lease administration platforms such as Occupier, Yardi, or Leasecake
• Experience coordinating with brokers or third-party real estate service providers a plus
• Proficiency in Microsoft Office or Google Workspace