Lease Administration Lead, Real Estate Finance

Heartland Dental LLC; Indianapolis (IN); On-site; USD 75,000 - 110,000; Full time

Job summary

Heartland Dental LLC is seeking a Lease Administration Supervisor to oversee day-to-day lease dos and ensure accurate record-keeping across a growing real estate portfolio. You will lead a team, coordinate with Real Estate, Legal, and Accounting, and optimize lease processes.

The role emphasizes accuracy, timely payments, and strong collaboration with internal partners to maintain consistency between contracts, records, and reporting. On-site work in Indianapolis area is expected.

Qualifications

• Five+ years of lease administration, real estate accounting, property accounting, or related field.
• Experience leading, supervising, training, or providing work direction to others.
• Detail-oriented, process-driven with strong accuracy and follow-through.
• Proficient in Microsoft Outlook, Excel, and Word.

Responsibilities

• Supervise, prioritize, and review day-to-day lease administration work.
• Oversee tracking and administration of real estate leases across the portfolio.
• Ensure lease agreements, amendments, renewals, terminations recorded accurately.
• Review rental payment calculations and supporting documentation for timeliness and accuracy.
• Oversee recording, reconciliation, and collection of security deposits and sublease income.
• Manage landlord and property management contact changes in lease records.
• Review CAM and NNN reconciliations.
• Monitor lease covenant requirements and compliance reporting.
• Provide responsive service to offices and internal partners regarding lease questions.
• Partner with Real Estate, Legal, Accounting, AP, Treasury, Insurance, and other departments.
• Establish documented procedures, controls, workflows, and portfolio tracking tools.
• Identify gaps and opportunities to improve accuracy, timeliness, scalability, and service.
• Support audit requests with lease docs and reconciliations.
• Assist leadership with portfolio reporting and system enhancements.

Skills

Leadership experience

Detail-oriented

Organizational skills

Analytical skills

Customer service

Education

Bachelor’s degree in Accounting, Finance, Business Administration, Real Estate, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Heartland Dental LLC is seeking a Lease Administration Supervisor to oversee day-to-day lease dos and ensure accurate record-keeping across a growing real estate portfolio. You will lead a team, coordinate with Real Estate, Legal, and Accounting, and optimize lease processes.

The role emphasizes accuracy, timely payments, and strong collaboration with internal partners to maintain consistency between contracts, records, and reporting. On-site work in Indianapolis area is expected.