Learning & Development Events Specialist

Access, Inc.; Town of Windsor, Northern (NY, KY); Hybrid; USD 68,855,000 - 75,761,000; Full time

Job summary

Access, Inc. is seeking an L&D Event Coordinator in New Windsor, NY to provide administrative, logistical, and on-site support for learning and development events across our network.

You will manage timelines, registrations, venue setup, AV needs, and vendor coordination to ensure events run smoothly. The role partners with the Learning & Development team to support onboarding, training, and organization-wide learning initiatives, including attendee communications, materials, evaluations, and

Qualifications

• Proven ability to organize multiple event details and deadlines accurately.
• Strong administrative, written, and interpersonal skills.
• Proficient with Microsoft Office; able to learn online tools quickly.

Responsibilities

• Coordinate administrative and logistical details for events at A:CE and other locations.
• Maintain event calendars, timelines, checklists, and registration records.
• Arrange room bookings, layouts, accessibility, and setup/breakdown.
• Coordinate AV/tech requirements for in-person, virtual, and hybrid events.
• Prepare and distribute event materials, agendas, handouts, and certificates.
• Coordinate with vendors, caterers, facilitators, and printers; obtain quotes.
• Process purchase requests, invoices, and expense records.

Skills

Event logistics

Administrative support

Customer service

Microsoft Office

Communication

Education

Associate degree in event management or related field

Tools

monday.com

Dayforce learning

Job description

Access, Inc. is seeking an L&D Event Coordinator in New Windsor, NY to provide administrative, logistical, and on-site support for learning and development events across our network.

You will manage timelines, registrations, venue setup, AV needs, and vendor coordination to ensure events run smoothly. The role partners with the Learning & Development team to support onboarding, training, and organization-wide learning initiatives, including attendee communications, materials, evaluations, and