Learning & Development CLE Assistant

Cleary Gottlieb Steen & Hamilton LLP; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health care benefits

Job summary

Cleary Gottlieb Steen & Hamilton LLP in New York is seeking a Learning & Development CLE Assistant to support CLE program administration, track attendance, issue Certificates of Attendance, and advise attorneys on CLE requirements in NY and CA.

You will collaborate with the Operations Manager team, coordinate training logistics, update online resources in CE Manager, and contribute to ad-hoc L&D projects to improve professional development across the firm's offices.

Qualifications

• Bachelor’s Degree or equivalent work experience required.
• Experience in a law firm or professional services environment preferred.
• Experience with CLE compliance in New York preferred.
• Experience with CE Manager and hosting Zoom events preferred.
• Excellent interpersonal, client service, and written and verbal communication skills.
• Strong events coordination and organization skills.
• Good judgment, highly organized, detail-oriented.
• Able to work independently and in a team, plan ahead, push projects forward, and meet deadlines.
• Experience with CE Manager preferred.
• Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and Zoom.

Responsibilities

• Tracking attorney CLE/MCLE requirements, including inputting attendance at CLE seminars and generating CLE/MCLE certificates of attendance for attorneys.
• Handling training program administration for various practice groups, including sending invitations, administering sign-in sheets and surveys and copying course materials.
• Providing information to attorneys and professional staff on California and New York State mandatory CLE Rules and Regulations and the requirements to make seminars eligible for CA and NYS CLE credit.
• Supporting various practice groups with coordinating conference rooms, catering, and audio/visual aspects for training programs.
• Planning off-site client CLE seminars, both in New York and outside of New York, and coordinating accreditation of those seminars.
• Maintaining department documents, such as CLE attendance sheets, invitations and surveys, to maintain compliance with California and New York CLE Board’s Accredited Provider requirements.
• Monitoring weekly attorney arrivals and ensuring that all relevant department files are updated to reflect status and developmental needs of current attorneys.
• Monitoring attorney departures and transfers to update attorneys on their CLE requirements and certification status, and remind attorneys to renew law licenses as necessary.
• Assisting in the renewal of the firm's status as an Accredited CLE Provider with the New York and California CLE boards, ensuring all paperwork, fees, and compliance requirements are met on time.
• Publicizing CLE and other training opportunities (both internal and external), and improving information sharing among global offices by liaising with training contacts in other offices.
• Assisting in the preparation of training program materials and ensuring that they are updated on the Firm’s online resources, including eLearning materials on the firm’s learning management system, CE Manager.
• General work and assistance on training ad-hoc projects.

Skills

Interpersonal skills

Client service

Written & verbal communication

Events coordination

Teamwork

Attention to detail

Education

Bachelor's degree or equivalent

Tools

CE Manager

Zoom

Microsoft Outlook

Word

PowerPoint

Excel

Job description

Cleary Gottlieb is a pioneer in globalizing the legal profession. We have fourteen offices in major financial centers around the world, but we operate as a single, integrated global partnership and not a U.S. firm with a network of overseas locations. The firm employs approximately 1,100 lawyers from more than fifty countries.

Since 1946, our lawyers and staff have worked across practices, industries, jurisdictions, and continents to provide clients with simple, actionable approaches to their most complex legal and business challenges, whether domestic or international. We support every client relationship with intellectual agility, commercial acumen, and a human touch.

The Learning & Development CLE (Continuing Legal Education) Assistant will assist the Learning & Development CLE Operations Manager team in the administration of the Firm’s CLE programs by tracking attendance at CLE seminars, issuing Certificates of Attendance to attorneys, and answering attorney questions regarding CLE requirements and their compliance. Further, the Assistant reviews course materials to determine whether they qualify for New York and California CLE credit and provides guidance to attorneys on how to meet the requirements for credit. The Assistant will also assist with general training and L&D projects on an ad-hoc basis.

Responsibilities

• Tracking attorney CLE/MCLE requirements, including inputting attendance at CLE seminars and generating CLE/MCLE certificates of attendance for attorneys.
• Handling training program administration for various practice groups, including sending invitations, administering sign-in sheets and surveys and copying course materials.
• Providing information to attorneys and professional staff on California and New York State mandatory CLE Rules and Regulations and the requirements to make seminars eligible for CA and NYS CLE credit.
• Supporting various practice groups with coordinating conference rooms, catering, and audio/visual aspects for training programs.
• Planning off-site client CLE seminars, both in New York and outside of New York, and coordinating accreditation of those seminars.
• Maintaining department documents, such as CLE attendance sheets, invitations and surveys, to maintain compliance with California and New York CLE Board’s Accredited Provider requirements.
• Monitoring weekly attorney arrivals and ensuring that all relevant department files are updated to reflect status and developmental needs of current attorneys.
• Monitoring attorney departures and transfers to update attorneys on their CLE requirements and certification status, and remind attorneys to renew law licenses as necessary.
• Assisting in the renewal of the firm's status as an Accredited CLE Provider with the New York and California CLE boards, ensuring all paperwork, fees, and compliance requirements are met on time.
• Publicizing CLE and other training opportunities (both internal and external), and improving information sharing among global offices by liaising with training contacts in other offices.
• Assisting in the preparation of training program materials and ensuring that they are updated on the Firm’s online resources, including eLearning materials on the firm’s learning management system, CE Manager.
• General work and assistance on training ad-hoc projects.

Qualifications

• Bachelor’s Degree or equivalent work experience required.
• Experience in a law firm or other professional services environment preferred.
• Experience with CLE compliance in New York preferred.
• Experience with Micron CE Manager and hosting Zoom events preferred.
• Excellent interpersonal, client service, and written and verbal communication skills.
• Strong events coordination and organization skills.
• Exercises good judgment, has excellent organization skills, and strong attention to detail.
• Able to work independently and in a team, plan ahead, push projects forward and meet deadlines.
• Experience with CE Manager preferred.
• Proficiency with Microsoft Outlook and Word, PowerPoint, Excel and Zoom.

The estimated base salary range for this position is $60,000 to $65,000 at the time of posting. The actual salary offered will depend on a variety of job-related factors, including skills, education, training, credentials, experience, scope and complexity of role responsibilities, geographic location, and performance. This role is non-exempt meaning that it is overtime pay eligible.

Cleary provides a comprehensive benefits package, including health care benefits.

We are an equal opportunity employer and prohibit discrimination based on any category protected by law. Cleary provides reasonable accommodations to enable otherwise qualified employees to perform the essential functions of their position, provided the accommodation does not pose an undue hardship to the Firm.