CLE Specialist

Robinson+Cole; New York (NY); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

medical

dental

paid vacation

paid sick days

401(k) plan

variety of other benefits

Job summary

Robinson & Cole LLP is seeking a CLE Specialist to support the Attorney Career Development team in administering and enhancing the firm’s Continuing Legal Education program across offices, planning, tracking, and evaluating credits for internal attorney training and external client programs.

You will coordinate accreditation, audits, and communications, maintain online learning tools, and collaborate with Marketing and Talent Management to drive process improvements and standardized CLE

Qualifications

• Minimum 3–5 years of directly related continuing legal education experience in a law firm.
• Experience in a large, multi-office AmLaw 200 environment preferred.
• Working knowledge of CLE rules in the states where the firm maintains an office.

Responsibilities

• Assess, plan, coordinate and fulfill internal CLE event needs with the Attorney Career Development Manager and Firm’s Professional Development Committee.
• Serve as primary point of contact for internal CLE program administration including intake, eligibility review, attendance tracking, materials, certificates, and records.
• Coordinate client CLE events with attorneys and Marketing Department.
• Provide guidance to attorneys and colleagues regarding CLE requirements, timelines, documentation, attendance procedures, and jurisdictional considerations.
• Prepare and submit CLE applications for internal and external programs.
• Review materials for completeness and consistency with CLE requirements.
• Draft internal communications regarding CLE opportunities and training.
• Prepare communications regarding CLE credit availability, attendance requirements, logistics, and online learning tools.
• Maintain spreadsheets, databases, and other administrative tools for CLE compliance tracking and program operations.
• Respond to audits and maintain accredited provider status across states.
• Monitor changes to CLE rules in primary states and update procedures accordingly.
• Maintain online learning tools (e.g., viDesktop, PLI, InterAction) and manage their integration.
• Identify data issues and process gaps; implement improvements to increase accuracy and efficiency.
• Generate CLE reports and tracking materials for leadership and stakeholders.
• Take ownership of CLE processes from intake to completion, including stakeholder coordination and documentation.

Skills

CLE knowledge

Attention to detail

Communication skills

Education

Bachelor's degree in a relevant field

Tools

viDesktop

PLI

InterAction

Job description

The CLE Specialist supports the Attorney Career Development team and is responsible for the advanced administration, coordination, compliance support, and ongoing enhancement of the firm’s Continuing Legal Education (CLE) program for all offices. The position works closely with the Attorney Career Development Manager to plan, administer, track, and evaluate CLE credits for internal attorney training and professional development programs. The position also works in conjunction with the Marketing & Business Development department and attorneys throughout the firm to assess, coordinate, and administer CLE credits for external client programs. The CLE Specialist maintains familiarity with CLE rules and requirements in various jurisdictions and exercises independent judgment in supporting accreditation, issuance of credit, maintenance of accredited provider status, audit responses, and communications regarding training and professional development CLE opportunities. The CLE Specialist also works with the Talent Management team on project-based assignments, lawyer integration, mentoring support, and other firm projects, with a focus on process improvement, accuracy, service, and consistency across offices.

Duties/Responsibilities

• Work with Attorney Career Development Manager and the Firm’s Professional Development Committee to assess, plan, coordinate and fulfill needs for internal CLE events.
• Serve as a primary point of contact for internal CLE program administration, including program intake, credit eligibility review, application preparation, attendance tracking, materials collection, certificate coordination, record maintenance, and post-program follow-up.
• Work with attorneys and Marketing Department to assess, plan, coordinate and fulfill needs for client CLE events.
• Provide practical guidance to attorneys, presenters, and Marketing & Business Development colleagues regarding CLE program requirements, timelines, documentation, attendance procedures, and jurisdiction-specific considerations.
• Prepare, submit, track and follow up on necessary CLE application(s) for all internal and external programs.
• Review program materials, agendas, speaker information, attendance records, evaluations, and related documentation for completeness and consistency with applicable CLE requirements.
• Draft internal communications regarding training and professional development CLE opportunities.
• Prepare attorney-facing communications regarding CLE credit availability, attendance requirements, program logistics, compliance reminders, online learning tools, and other CLE-related matters.
• Develop, maintain, and update spreadsheets, charts, databases, and other administrative support to assist the tracking of CLE compliance and running of CLE-accredited programs.
• Maintain accurate and organized program records for year-end reporting and to respond to requests from Firm’s attorneys.
• Respond to audits; seek, apply for and maintain accredited provider status in various states.
• Monitor and communicate changes to CLE rules and regulations in states of primary importance to Firm’s attorneys
• Evaluate the operational impact of CLE rule changes and recommend updates to internal procedures, templates, trackers, communications, and program workflows as appropriate.
• Maintain professional development online learning tools (e.g., viDesktop, PLI, InterAction).
• Manage the integration between the online learning tools; troubleshoot and respond to attorney questions on access and use of these tools.
• Identify recurring system issues, data inconsistencies, process gaps, and user questions, and recommend improvements to increase accuracy, efficiency, and attorney service.
• Generate CLE-related reports, summaries, and tracking materials for Talent Management leadership, attorneys, and other stakeholders as requested.
• Assist with other Talent Management administrative responsibilities as needed.
• Take ownership of assigned CLE processes from intake through completion, including stakeholder coordination, deadline management, documentation, accreditation, reporting, and follow-up.
• Assign and monitor tasks within the lawyer integration application and assist with lawyer mentoring programs.

Experience Required

Must have a minimum of three (3) to five (5) years of directly related continuing legal education experience in a law firm environment during which knowledge, skills, and abilities relevant to this position were demonstrated. Prior experience in a law firm environment is required, and experience in a large, multi-office, AmLaw 200, or comparable professional services environment is strongly preferred. The ideal candidate will have a working knowledge of CLE procedures and requirements in the states in which the Firm maintains an office.

Education

Bachelor’s degree in a relevant field or an equivalent combination of education, training, and experience.

MA/NY Applicants: Please note that the target base salary range for this position is $85,000 to $105,000. Actual base salary within that range will be determined by several components including but not limited to the individual's years of experience, skills, qualifications, and office location.

R+C supports the flexibility provided by a hybrid work model. Our business professionals are asked to work in the office a minimum of 2-3 days per week to benefit from in-person connection and collaboration.

We also offer a competitive compensation package which includes:

• medical
• dental
• paid vacation
• paid sick days
• 401(k) plan
• variety of other benefits

Robinson & Cole LLP is an equal opportunity employer and will provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status, or any other legally protected class in accordance with all applicable laws. We participate in the E-Verify program.