CLE & L&D Operations Assistant – Global Law Firm

Cleary Gottlieb Steen & Hamilton LLP

New York (NY)

On-site

USD 60,000 - 65,000

Full time

11 days ago

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Benefits offered by this job

Health care benefits

Job summary

Cleary Gottlieb Steen & Hamilton LLP in New York is seeking a Learning & Development CLE Assistant to support CLE program administration, track attendance, issue Certificates of Attendance, and advise attorneys on CLE requirements in NY and CA.

You will collaborate with the Operations Manager team, coordinate training logistics, update online resources in CE Manager, and contribute to ad-hoc L&D projects to improve professional development across the firm's offices.

Qualifications

Bachelor’s Degree or equivalent work experience required.
Experience in a law firm or professional services environment preferred.
Experience with CLE compliance in New York preferred.
Experience with CE Manager and hosting Zoom events preferred.
Excellent interpersonal, client service, and written and verbal communication skills.
Strong events coordination and organization skills.
Good judgment, highly organized, detail-oriented.
Able to work independently and in a team, plan ahead, push projects forward, and meet deadlines.
Experience with CE Manager preferred.
Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and Zoom.

Responsibilities

Tracking attorney CLE/MCLE requirements, including inputting attendance at CLE seminars and generating CLE/MCLE certificates of attendance for attorneys.
Handling training program administration for various practice groups, including sending invitations, administering sign-in sheets and surveys and copying course materials.
Providing information to attorneys and professional staff on California and New York State mandatory CLE Rules and Regulations and the requirements to make seminars eligible for CA and NYS CLE credit.
Supporting various practice groups with coordinating conference rooms, catering, and audio/visual aspects for training programs.
Planning off-site client CLE seminars, both in New York and outside of New York, and coordinating accreditation of those seminars.
Maintaining department documents, such as CLE attendance sheets, invitations and surveys, to maintain compliance with California and New York CLE Board’s Accredited Provider requirements.
Monitoring weekly attorney arrivals and ensuring that all relevant department files are updated to reflect status and developmental needs of current attorneys.
Monitoring attorney departures and transfers to update attorneys on their CLE requirements and certification status, and remind attorneys to renew law licenses as necessary.
Assisting in the renewal of the firm's status as an Accredited CLE Provider with the New York and California CLE boards, ensuring all paperwork, fees, and compliance requirements are met on time.
Publicizing CLE and other training opportunities (both internal and external), and improving information sharing among global offices by liaising with training contacts in other offices.
Assisting in the preparation of training program materials and ensuring that they are updated on the Firm’s online resources, including eLearning materials on the firm’s learning management system, CE Manager.
General work and assistance on training ad-hoc projects.