Leadership Events & Programs Coordinator

Apex Systems; Dearborn (MI); Hybrid; USD 114,616,000 - 186,252,000; Full time

Job summary

Apex Systems is seeking a Program Coordinator to support the planning and execution of leadership events and governance forums within the Enterprise Technology organization. The role partners with project leads to coordinate cross-functional activities, manage documentation, support event logistics, and help ensure team initiatives stay on track.

Responsibilities include coordinating with HR, Marketing, Legal, Finance, Sales, and Technology teams, managing agendas, and providing on-site event

Qualifications

• Bachelor's degree required.
• 2+ years experience in program or project coordination.
• Experience coordinating across multiple business functions.
• Proficient with Microsoft 365 apps (Outlook, Teams, SharePoint, PowerPoint, Excel).
• Experience supporting project timelines and documentation management.
• Strong attention to detail.

Responsibilities

• Develop project plans and define scope, goals, and deliverables.
• Support planning and execution of leadership events, governance forums, Town Halls, and All Hands meetings.
• Coordinate cross-functional activities for alignment across teams.
• Facilitate collaboration between internal teams and vendors.
• Assist with venue logistics, AV coordination, attendee management, and event communications.
• Serve as on-site contact during live events and support logistics.
• Coordinate with partners to align schedules for enterprise events.
• Help create and manage agendas for governance forums and leadership meetings.
• Track timelines, milestones, and action items across workstreams.
• Provide flexible admin and operational support during peak periods.
• Maintain project documentation and governance records.
• Communicate status, risks, and progress to stakeholders.

Skills

Event planning

Communications

Employee engagement

Administration

Microsoft Office

Organizational coordination

Verbal & written communication

Attention to detail

Multitasking

Cross-functional support

Professional presence with leadership

Education

Bachelor's Degree

Tools

Microsoft Planner

SharePoint

Copilot

Open Code AI tools

Job description

Apex Systems is seeking a Program Coordinator to support the planning and execution of leadership events and governance forums within the Enterprise Technology organization. The role partners with project leads to coordinate cross-functional activities, manage documentation, support event logistics, and help ensure team initiatives stay on track.

Responsibilities include coordinating with HR, Marketing, Legal, Finance, Sales, and Technology teams, managing agendas, and providing on-site event