Strategic Project Coordinator

Apex Companies; Glastonbury (CT); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Medical and dental benefits

Life and disability insurance

401k match

Tuition assistance

Cross-training opportunities

Bonuses

Job summary

Apex Companies is hiring a Project Administrator to support Project Managers and technical teams with contract administration, budgeting, and scheduling. You will help ensure timely delivery of projects and maintain accurate records.

The role requires strong organization, MS Office 365 proficiency, and effective communication. This on-site position offers growth within a nationally distributed firm with US-wide client projects.

Qualifications

• 3+ years of administrative support or project coordination experience.
• Associate's or Bachelor's in Business Administration, Project Management, Engineering, Environmental Science, or related field preferred.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office 365 and collaboration tools like SharePoint and Teams.
• Basic understanding of contracts, proposals, or project financials.
• Excellent written and verbal communication skills.
• Sponsorship not available now or in the future.

Responsibilities

• Assist Project Managers with contract administration, including drafting, reviewing, and tracking documents and compliance.
• Support project setup in internal systems, ensuring budgets, billing rates, task codes, and obligations are accurate.
• Coordinate project schedules, deadlines, and deliverables with internal staff and partners.
• Maintain project files and QA/QC forms in SharePoint or designated systems.
• Track progress, risks, and issues; help prepare status reports.
• Assist with invoice preparation, AP coordination, and monthly billing cycles.
• Monitor aged receivables and support collections.
• Schedule meetings, take notes, and distribute action items.
• Provide general administrative support to project teams across offices.

Skills

3+ years experience

Organizational skills

MS Office 365

SharePoint experience

Education

Associate's or Bachelor's in related field

Business Administration/Project Management/Engineering

Tools

SharePoint

Teams

Excel

Word

PowerPoint

Outlook

Job description

Apex Companies is hiring a Project Administrator to support Project Managers and technical teams with contract administration, budgeting, and scheduling. You will help ensure timely delivery of projects and maintain accurate records.

The role requires strong organization, MS Office 365 proficiency, and effective communication. This on-site position offers growth within a nationally distributed firm with US-wide client projects.