Project Coordinator

Apex Systems; Acton (MA); Remote; Full time

Benefits offered by this job

Medical, dental, vision, life, and disability insurance

Employee stock purchase program

401K program with company match

Health Savings Account (HSA)

Employee Assistance Program (EAP)

Corporate discounts

Professional development resources

Job summary

A leading technology services firm is seeking a Project Coordinator to oversee administrative and operational tasks. This remote role requires 2-3 years of relevant experience in project coordination. The candidate will assist in project planning, manage budgets, and ensure timely project completion while communicating with stakeholders. Strong organizational and communication skills are essential. The position offers competitive compensation and a comprehensive benefits package.

Qualifications

• 2–3 years of relevant experience in project coordination or administrative roles.
• Ability to multitask, prioritize work, and perform under tight deadlines.

Responsibilities

• Assist in developing project schedules, budgets, and deliverables.
• Handle administrative tasks: managing invoices, purchase orders, and documentation.
• Schedule and organize project meetings; provide regular project updates.
• Track project milestones and deliverables; monitor progress.

Skills

Organizational skills

Communication

Technical proficiency

Attention to detail

Problem-solving

Education

Bachelor's degree in Business, Communications, Project Management or related field

Tools

Microsoft Office (Word, Excel, Outlook)

MS Project

Smartsheet

Job description

Overview

Apex Systems is a world class technology services business that incorporates industry or insights and experience to deliver solutions that fulfill our clients’ digital visions.

Job Details

• Job#: 3017328
• Position: Project Coordinator
• Location: Remote
• Project Duration: 3 months
• Rate: Negotiable Based on Experience

Job Description

The Project Coordinator supports project managers by overseeing administrative and operational tasks, ensuring projects are completed on time, on budget, and within scope. They act as a liaison between internal teams, stakeholders, and clients.

Key Responsibilities

• Project Planning & Coordination: Assist in developing project schedules, budgets, scope statements, and deliverables. Coordinate allocation of resources—personnel, equipment, and materials—to meet project requirements.
• Administrative Support: Handle administrative/bookkeeping tasks: managing invoices, purchase orders, budgets, spreadsheets, and expense documentation. Oversee project-related paperwork and documentation, maintaining version control.
• Stakeholder Communication & Meetings: Schedule and organize project meetings; prepare agendas, materials, and minutes. Serve as liaison: coordinate with team members, clients, vendors, and stakeholders, providing regular project updates and ensuring alignment.
• Progress Monitoring & Reporting: Track project milestones, schedules, and deliverables to ensure deadlines are met. Identify potential issues or risks; monitor risk registers and escalate concerns as needed. Generate status reports and provide detailed updates to the project manager and stakeholders.

Required Qualifications

• Bachelor's degree in Business, Communications, Project Management, or related field
• 2–3 years of relevant experience in project coordination or administrative roles
• Ability to multitask, prioritize work, and perform under tight deadlines

Core Skills & Competencies

• Organizational skills: adept at managing schedules, deadlines, documents, and logistical details
• Communication: strong verbal, written, and presentation abilities to engage with diverse stakeholders
• Technical proficiency: proficient in Microsoft Office (Word, Excel, Outlook), and familiarity with project management tools (e.g., MS Project, Smartsheet)
• Attention to detail: meticulous with project documentation, budgets, and risk tracking
• Problem-solving: proactive in identifying challenges and proposing solutions

Apex Benefits Overview

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program with company match after 12 months of tenure. Additional programs include a Health Savings Account (HSA), an Employee Assistance Program (EAP) with up to 8 free counseling sessions, corporate discounts, and professional development resources. Apex hosts an on-demand training program and provides access to certification prep and leadership/course materials after 6+ months of tenure. A full list of benefits and resources is available in the Welcome Packet provided by an Apex team member.
Note: This description reflects current benefits and programs and may be updated. The content is intended for information only and does not constitute a contract.

Apex Systems is part of the Commercial Segment of ASGN Incorporated. NYSE: ASGN

4400 Cox Road, Suite 200, Glen Allen, Virginia 23060

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, marital status, disability, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with applicable law. If you require an accommodation in using our website for search or application, please contact our Benefits Department at [email protected] or 804-523-8228. UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Apex Systems.