Leadership Administrative Coordinator - Remote-Optional

Washington County, MN; Minnesota; Hybrid; USD 37,000 - 51,000; Full time

Job summary

The Washington County Library seeks an experienced Administrative Assistant to support the Library Leadership Team. The role includes coordinating hiring and onboarding for the department, managing essential administrative tasks for the Library Board, and overseeing office and program supply requests.

The ideal candidate will have strong written and verbal communication, excellent organization, and the ability to work independently with attention to detail.

Qualifications

• Requires specialized classroom training in office skills, business, accounting, office technology or related area beyond high school and four (4) years of experience in administrative/technical work.

Responsibilities

• Provide administrative support.
• Independently compose correspondence and prepare and distribute agendas and minutes.
• Assist in development and production of various reports.
• Develop procedures, forms, methods or processes.
• Organize office operations.
• File documents as needed.
• Develop PC applications and database functions.
• Explain and interpret office procedures, policies or rules to employees, the public or others.
• Perform independent technical, paraprofessional or specialized duties.
• Perform record maintenance.
• Manage department receipts and disbursements.
• Assess department technology needs.
• Coordinate staff training.
• Perform departmental payroll operations.
• Assist with departmental budget preparation and monitoring.
• Coordinate departmental activities across functions or countywide operations.
• Coordinate purchasing and inventory control for department supplies.
• Provide assistance and serve as lead worker to other technical employees.
• Assist or fill in for other support staff.
• May act on behalf of Office Supervisor in their absence.
• Performs other duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Independent work

Problem solving

Education

Specialized office/administrative training beyond high school

Tools

Word

Excel

Outlook

Calendar

PowerPoint

Job description

The Washington County Library seeks an experienced Administrative Assistant to support the Library Leadership Team. The role includes coordinating hiring and onboarding for the department, managing essential administrative tasks for the Library Board, and overseeing office and program supply requests.

The ideal candidate will have strong written and verbal communication, excellent organization, and the ability to work independently with attention to detail.