Library Collections Supervisor

Washington County, Oregon; United States; On-site; USD 93,000 - 113,000; Full time

Job summary

Washington County Cooperative Library Services (WCCLS) is seeking a Collections Supervisor to lead our Collections and Technical Services team as we centralize collection management for 16 libraries. You will guide selection, budget oversight, and project coordination to ensure reliable access to materials countywide.

The role requires leadership, data‑driven decision making, and strong communication to build vendor relations and work across partner libraries through a systemwide transition

Qualifications

• Bachelor’s degree in library sciences or related field; and three years of program administration, development, evaluation, and/or contract administration, OR seven years of program administration, development, evaluation, and/or contract administration.

Responsibilities

• Supervising a Collections team that includes four Selection Librarians and one Senior Library Assistant.
• Leading centralized collection development and the Library Mail Service program.
• Overseeing an estimated $6 million annual collections budget.
• Guiding the selection and distribution of approximately 200,000 new items per year within a systemwide collection of nearly 1.4 million items.
• Using data, community insight, and collaborative decision‑making to support consistent access and service across diverse communities.

Skills

Supervision

Leadership

Budgeting

Data-informed decision-making

Project management

Communication

Collaboration

Staff training

Education

Bachelor's degree in library sciences or related field

Tools

Integrated Library System (ILS)

MARC

Dewey Decimal Classification

Library data analytics software

Job description

Note: This job will be posted through 11:59 PM of the day prior to the end date listed. Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity. Job Type: Regular Pay Range: $92,718.00 - $112,644.24 Salary Department: Cooperative Library Services FLSA Exemption Status: Exempt

About the Opportunity:

Washington County Cooperative Library Services (WCCLS) is seeking a Collections Supervisor to join our Collections and Technical Services team as we transition to a centralized model for managing physical and digital library collections. This role will provide leadership, supervision, and strategic coordination to ensure efficient workflows and reliable access to library materials across Washington County. The Collections Supervisor has a key leadership role in developing and providing oversight of a systemwide transition that will centralize collection development across a 16-library cooperative starting in July 2027. This position will build strong working relationships across the cooperative and lead with excellent communication skills, data-informed decision-making, and project management experience. This role is responsible for providing collaborative strategic direction for how physical and digital collections are selected, managed, and distributed across the cooperative. Working with the Collections and Technical Services Manager, this position will engage in collection analysis, provide resource oversight, build strong vendor relations, and work closely with the WCCLS Collections team.

Key responsibilities include:

• Supervising a Collections team that includes four Selection Librarians and one Senior Library Assistant
• Leading centralized collection development and the Library Mail Service program
• Overseeing an estimated $6 million annual collections budget
• Guiding the selection and distribution of approximately 200,000 new items per year within a systemwide collection of nearly 1.4 million items
• Using data, community insight, and collaborative decision‑making to support consistent access and service across diverse communities

Ideal Knowledge, Skills, and Abilities (KSAs):

• Knowledge of:
  • Development, implementation, and evaluation of program systems
  • Supervision, training, and personnel management
  • Program administration, budgeting, and quality improvement
  • Using qualitative and quantitative data for planning and decision‑making
• Ability to:
  • Communicate clearly in writing and verbally
  • Lead and support staff through training, documentation, and guidance
  • Plan, assign, and evaluate work effectively
  • Analyze data to support strategic collection and budget decisions
  • Collaborate successfully across teams and partner libraries
• Role‑specific knowledge:
  • Advanced knowledge of collection development, evaluation, and de‑selection practices
  • Knowledge of Machine‑Readable Cataloging (MARC) format and Dewey Decimal Classification
  • Data collection, analysis, and reporting to inform decision‑making
  • Knowledge of allocating, monitoring, and forecasting budgets
  • Experience using integrated library systems (ILS) for collection‑related functions
  • Experience using other relevant collection data analytics software for collection analysis
  • Experience evaluating and recommending digital resources
  • Experience working with library vendors for digital and physical materials

Education and Experience:

Bachelor’s degree in a health, social service, business, or related field*; AND three (3) years of work experience in program administration, development, evaluation, and/or contract administration. OR Seven (7) years of work experience in program administration, development, evaluation, and/or contract administration. *Related fields include: library sciences

Additional Requirements:

• Some positions in this classification may require the possession of a driver’s license valid in the State of Oregon and an acceptable driving record per Washington County policy.
• Some positions in this classification may require the completion of a criminal history check in accordance with Oregon Administrative Rules.

About WCCLS and Washington County:

Washington County Cooperative Library Services (WCCLS) is a partnership between Washington County, 9 cities, and 3 nonprofit associations, supporting 16 public library locations through shared funding, collections, technology, and cooperative governance. The cooperative model ensures that residents in cities big and small, as well as rural and unincorporated areas across the county, have access to the same life‑changing library services. While partner libraries have historically managed physical collections locally, WCCLS has provided centralized digital collections. Partners have now committed to fully centralizing collection management and technical services starting in July 2027 to support long‑term sustainability, efficiency, and equitable access countywide. Washington County is located just west of Portland, Oregon. We are the second most populous county in our welcoming state and the five most spoken languages after English are Spanish, Vietnamese, Chinese, Korean, and Russian. With a strong regional tech economy, Washington County has a high median education and income level, and there is strong community support for our public library system. WCCLS is a department of Washington County, and our Board of County Commissioners are great supporters of our library system, including our deeply held value of the freedom to read. Learn more about visiting the beautiful rural areas and the thriving cities of Washington County at tualatinvalley.org.

Selection Process:

You can review our standard selection process here.

Our commitment to you:

Washington County is an equal opportunity employer committed to using a merit‑based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work‑life harmony. We promote employee development and offer an award‑winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference:

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation under the Americans with Disabilities Act:

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: [e-mail] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application:

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice:

Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could affect compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.

Questions?

Recruiter: Mia Richards Email Address: [e-mail] Current Washington County employees must apply within Workday Internal Jobs Hub Washington County is an equal opportunity employer committed to using a merit‑based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work‑life harmony. We promote employee development and offer an award‑winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Benefits & Wellness Program Veteran’s Preference Information Access & Opportunity Resolution Labor Agreements