Lead Wedding Planner (Contract) - Flexible Schedule

Leigh & Co. Events; Chicago (IL); On-site; USD 413,000 - 482,000; Full time

Job summary

Leigh & Co. Events is seeking a Lead Wedding Coordinator to manage onsite planning and execution for weddings across Illinois. This contract role offers flexible scheduling and on-the-job training for the 2026 season and beyond.

The position includes leading rehearsals, coordinating vendors, and ensuring a flawless day of delivery with a calm, client-focused presence. Responsibilities cover final details calls, ceremony and reception setup, vendor coordination, and guest experience management.

Qualifications

• Must have 2 years experience as a wedding planner or event planner.
• Must have strong communication skills and be detail oriented.
• Must have reliable transportation.
• Must be able to carry and lift 30 lbs.
• Ability to work weekends is essential.

Responsibilities

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations.
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues.
• Serve as the primary advocate for the couple onsite – maintaining a calm, solutions-focused presence and supporting them through any challenges that arise.
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook.
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening.
• Greet, direct, and act as the main point of contact for all vendors.
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan.
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements.
• Support the wedding party and family members with guidance, timing cues, and any day-of needs.
• Ensure all end-of-event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for.
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience.

Skills

Communication

Detail orientation

Time management

Job description

Leigh & Co. Events is seeking a Lead Wedding Coordinator to manage onsite planning and execution for weddings across Illinois. This contract role offers flexible scheduling and on-the-job training for the 2026 season and beyond.

The position includes leading rehearsals, coordinating vendors, and ensuring a flawless day of delivery with a calm, client-focused presence. Responsibilities cover final details calls, ceremony and reception setup, vendor coordination, and guest experience management.