Lead Wedding Coordinator - Flexible Contract & Onsite

Leigh and Co.; Bozeman (MT); On-site; < USD 1,000; Part time

Job summary

Leigh & Co. Events in Bozeman, MT is seeking a Lead Wedding Coordinator for the 2026 season. This contract role lets you pick your own schedule while delivering full-service wedding planning, design, and day-of execution onsite.

You will lead on-site coordination, guide vendors, manage timelines, and ensure the client’s vision comes to life. The position requires strong communication, 2 years planner experience, weekend availability, and reliable transportation.

Qualifications

• Must have 2 years experience as a wedding planner or event planner.
• Must have strong communication skills and be detail oriented.
• Must have reliable transportation.
• Must be able to carry and lift 30 lbs.
• Ability to work weekends is essential.

Responsibilities

• Attend a final details call with clients approximately 4-6 weeks prior to the wedding to confirm logistics, timeline, and expectations.
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues.
• Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise.
• Oversee ceremony and reception setup in alignment with the event design and our day‑of execution playbook.
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening.
• Greet, direct, and act as the main point of contact for all vendors.
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan.
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements.
• Support the wedding party and family members with guidance, timing cues, and any day‑of needs.
• Ensure all end‑of‑event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for.
• Proactively manage and resolve any issues or last‑minute changes to maintain a smooth guest experience.

Skills

Leadership

Communication

Detail oriented

Time management

Job description

Leigh & Co. Events in Bozeman, MT is seeking a Lead Wedding Coordinator for the 2026 season. This contract role lets you pick your own schedule while delivering full-service wedding planning, design, and day-of execution onsite.

You will lead on-site coordination, guide vendors, manage timelines, and ensure the client’s vision comes to life. The position requires strong communication, 2 years planner experience, weekend availability, and reliable transportation.