Lead Warehouse Admin & Billing Operations

Jobtailor; Belleville (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Belleville, Missouri is seeking an experienced Administrative and Billing Supervisor to oversee warehouse administrative functions, ensure accurate documentation for inventory, shipments, and deliveries, and maintain efficient office workflows across the operation.

You will lead and mentor the administrative and billing teams, assign tasks, monitor performance, conduct evaluations, ensure billing accuracy, and drive cross‑department coordination and continuous process improvements.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Logistics, or a related field
• Minimum of 5 years of experience in administration, billing, or office management
• At least 2 years of experience in a supervisory role
• Experience in the transportation and logistics industry is preferred
• Strong organizational and administrative skills
• Excellent attention to detail and accuracy
• Strong analytical and problem‑solving abilities
• Effective communication and interpersonal skills
• Leadership and team management capabilities
• Experience with warehouse management systems and billing software
• Knowledge of industry regulations and best practices in logistics and transportation
• Fluent in English (oral and written)
• Proficiency in Microsoft Office Suite, particularly Excel and Word
• Familiarity with data analysis and reporting tools
• Certification in logistics or supply chain management (e.g., APICS, CSCMP) is a plus

Responsibilities

• Oversee all administrative functions related to warehouse operations
• Ensure proper documentation and record-keeping for inventory, shipments, and deliveries
• Implement and maintain efficient office procedures and workflows
• Supervise billing to ensure timely and accurate invoicing
• Review and reconcile billing discrepancies and resolve issues with clients or internal departments
• Ensure compliance with company billing policies, procedures, and industry regulations
• Lead, mentor, and develop the administrative and billing team
• Assign tasks, monitor performance, and provide feedback and coaching
• Conduct performance evaluations and address performance issues
• Liaise between warehouse and office functions
• Coordinate with other departments to ensure accurate and timely information flow
• Communicate with clients, suppliers, and internal teams
• Implement quality control processes and conduct regular audits and reviews
• Prepare and present reports on billing accuracy, administrative efficiency, and team performance
• Analyze data to identify trends, improvement areas, and cost‑saving opportunities
• Provide insights and recommendations to senior management
• Identify process improvements and implement best practices
• Streamline administrative and billing procedures to enhance efficiency and reduce errors
• Stay updated on industry trends and incorporate new technologies and methods as appropriate

Skills

Leadership

Team Management

Billing Software

WMS Experience

Data Analysis

Regulatory Knowledge

Communication

Interpersonal Skills

Organizational Skills

Attention to Detail

Analytical Abilities

Education

Bachelor's degree in related field

APICS Certification

CSCMP Certification

Tools

Microsoft Office

Excel

Word

Billing Software

Data Analysis Tools

Job description

Jobtailor in Belleville, Missouri is seeking an experienced Administrative and Billing Supervisor to oversee warehouse administrative functions, ensure accurate documentation for inventory, shipments, and deliveries, and maintain efficient office workflows across the operation.

You will lead and mentor the administrative and billing teams, assign tasks, monitor performance, conduct evaluations, ensure billing accuracy, and drive cross‑department coordination and continuous process improvements.