Lead Scheduler/Administrative Assistant

SAIC; McLean (VA); On-site; USD 140,000 - 180,000; Full time

Job summary

SAIC seeks a Lead Scheduler in the Tyson's Corner area to manage calendars for multiple senior executives, coordinate logistics, and serve as a liaison between executives and staff.

The role requires a TS/SCI with Poly, a Bachelor's degree (or equivalent experience), and at least 9 years in administration, with strong communication and discretion. A stringent work schedule from 8:00 am to 4:00 pm is expected.

Qualifications

• Must hold TS/SCI with Poly
• Bachelor's Degree or equivalent experience
• Minimum 9 years of relevant administrative experience
• Excellent customer service and interpersonal skills
• Strong communication skills and ability to draft outgoing correspondence

Responsibilities

• Manage complex calendars for multiple senior executives
• Coordinate attendee lists, transportation information, meeting requirements and other supporting logistics
• Disseminate the executive's schedule to appropriate staff and act as liaison between Senior Executive and others
• Plan team building and internal events
• Routine processing of reimbursement claims
• Drafting and editing documentation
• Developing and maintaining accurate records and file management systems
• Covering for other team members of the front office team as needed

Skills

TS/SCI clearance

Poly clearance

Administrative experience

Customer service

Communication skills

Education

Bachelor's degree

Job description

Description

SAIC is seeking a Lead Scheduler for an exciting program that is located in the Tyson's Corner area. The Lead Scheduler will perform a variety of administrative duties providing mission support in one or more functions or business areas within the customer space, including things like:

• Managing complex calendars for multiple senior executives
• Coordinating attendee lists, transportation information, meeting requirements and other supporting logistics
• Disseminating the executive's schedule to appropriate staff and acting as the liaison between the Senior Executive and others
• Planning team building and internal events
• Routine processing of reimbursement claims
• Drafting and editing documentation
• Developing and maintaining accurate records and file management systems
• Covering for other team members of the front office team as needed

Qualifications

• Must currently hold a TS/SCI and Poly in order to be considered
• Bachelor's Degree, or experience can be substituted for the degree
• Minimum of 9 years of relevant administrative experience
• Exceptional customer service and interpersonal skills
• Strong communication skills with the ability to draft outgoing correspondence, standard agendas, office official correspondence and visit requests
• Ability to diplomatically and accurately address a range of customer issues or requests
• Excellent judgement and discretion when handling sensitive matters
• Confidence to push back appropriately, establish boundaries and take control of actions within their area of responsibility
• Ability to understand internal admin processing to include check-in/check-out actions
• Ability to work as a team with the Executive Assistants and other support staff
• Proactive work style with the ability to act independently and move work forward without needing basic guidance
• Availability to consistently work required core hours of 8:00 am to 4:00 pm
• Positive, professional attitude, even when managing competing priorities or difficult requests
• Strong intuition and the ability to anticipate scheduling needs, conflicts, and logistical concerns before they become problems
• Strong follow-through and accountability

Target salary range: $140,001 - $180,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.