Lead Record Keeper (Contract Administrator) I - Bastrop Area Office (Austin District)

Texas Department of Transportation; Bastrop (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sgl..

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement

Family-Friendly Policies and Programs

Job summary

Texas Department of Transportation in Bastrop, TX seeks a Lead Record Keeper (Contract Administrator I) to oversee complex contracts, audit invoices, and ensure compliance with state contracting rules. You will lead teams, coordinate with procurement and legal staff, and manage performance metrics.

The role emphasizes strategic contract administration, regulatory compliance, and effective leadership for successful project delivery within a government context.

Qualifications

• Bachelor's degree in business administration, finance, or a related discipline.
• Minimum of 6 years of contract administration, management, or related experience.

Responsibilities

• Oversee and manage policy for advanced and complex contract duties for large scope contracts.
• Monitor progress, financial expenditures, allocations, and inspect final results.
• Serve as the point of contact for contracts and related issues with governmental and private entities.
• Lead and supervise others, provide advisory support on negotiations and compliance.
• Audit invoices for completeness and compliance with contract terms and procedures.
• Develop, interpret, and implement policies, procedures, and technical information.
• Drive for TxDOT when required and coordinate with district offices.

Skills

Contract administration

Leadership

Negotiation

Compliance

Auditing

Education

Bachelor's degree in business administration/finance or related discipline

Tools

Contract management systems

Job description

• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

This position oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Essential Duties

The essential duties for a Lead Record Keeper (Contract Administrator I) include:

• Develops short and long-term strategies and goals for the administration of assigned contracts.
• Oversees the administration of complex agreements and contracts.
• Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
• Oversees the operations and activities of monitoring contract performance, including developing and tracking key metrics.
• Leads the work of others.
• Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payments and warrants
• Researches complex state and federal statutes and opinions, Department policies and previous contracts
• Oversees maintenance, updating, and compilation of detailed data, reports, summaries, filed, records, logs statistics or specific contracts
• Performs other job responsibilities as assigned. May be required to drive for TxDOT.

Minimum Qualifications

Education

Bachelor's Degree in business administration, finance, or a related discipline.

Experience

6 YEARS of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)

Competencies

The competencies for a Lead Record Keeper (Contract Administrator I) include:

Physical Requirements and Working Conditions

Conditions of Employment

• Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications Licenses and Certifications:
• Valid driver's license. This position requires driving a state vehicle
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract administration/management systems
• Developing, interpreting, and implementing policies, procedures, and technical information
• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
• Communicate effectively
• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Position Information

All Signs Point to TxDOT!

The Bastrop Area Office of TxDOT's Austin District is looking for a Contractor Administrator to work in the design and construction sections of the office. The role will include coordinating with District and Division offices. Requires strong leadership skills, the ability to work independently, and expertise in contract negotiation and financial oversight. This is an excellent opportunity for individuals with experience in contract administration, regulatory compliance, and operational leadership.

Benefits And Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Job

General Servs/Contracts/Purch

Schedule

Full-time

Employee Status

Regular

Job Level

Non-Management

Job Posting

Oct 29, 2026, 12:04:05 PM

State Job Title/s

Contract Administration Mgr I

Military Occupational Specialty

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on link below and click on the appropriate occupational category. https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant Information

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.