Construction Recordkeeper I,II, or III

Texas Department of Transportation; Tyler (TX); On-site; USD 41,000 - 81,000; Full time

Benefits offered by this job

Retirement Plans

Flexible Work Schedules

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

Time Employees

On-the-Job Training

Tuition Assistance Program

Wellness Program with Leave Incentives

Career Development and Advancement

Job summary

The Tyler district in Texas is seeking a Construction Recordkeeper I, II, or III to support project managers by reviewing monthly measurements, payments, and contract documents.

This role emphasizes meticulous recordkeeping, adherence to state and federal requirements, and independent work with occasional coordination with a supervisor.

Qualifications

• High School Grad or Equivalent required.
• Construction Recordkeeper I: no experience required; II: 1 year record-keeping experience; III: 4 years required.
• Valid driver’s license and ability to drive a state vehicle.

Responsibilities

• Maintain construction project records and related paperwork.
• Review and modify contract documents for changes to the agreement; verify payments due to contractor.
• Attend pre-construction meetings to instruct contractor bookkeepers.
• Prepare and submit monthly and final estimates; verify calculations against work log.
• Compose, review and maintain correspondence, reports and files.
• Perform duties independently with supervisor for unusual issues.

Skills

Attention to detail

Self-motivated

Multitasking

Education

High school diploma or equivalent

Job description

Job Description - Construction Recordkeeper I,II, or III (2602697)

Job Description

Construction Recordkeeper I,II, or III - (2602697 )

Position Information

The Tyler district is looking for a Construction Recordkeeper I, II, or III in our Tyler Area Engineering Office. Are you self-motivated, love attention to detail and like the challenge of handling multiple projects? Come join our team as a Construction Recordkeeper! Our construction recordkeeper team is responsible for working alongside our TxDOT project managers reviewing monthly measurements and payments, contract related documents and contract compliance.

Salary Range:

Construction Recordkeeper I: (A16) $40,918 - $61,130

Construction Recordkeeper II: (A18) $45,521 - $71,055

Construction Recordkeeper III: (A20) $51,158 - $81,351

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

Minimum Salary

40,918.00

Maximum Salary

81,351.00

Pay Basis

Yearly FLSA Status : Nonexempt

Work Locations

Tyler Area Engineer/Maint 15986 SH 155 SOUTH Tyler 75703

Travel

Yes, 5 % of the Time

Shift

Day Job Shift Details : Mon-Fri; 8-5 Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures.

Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.

Composes, reviews, and maintains correspondence, reports, supporting documents and files.

Performs other duties as assigned.

Construction Recordkeeper II includes all the above and:

Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.

Construction Recordkeeper III includes all the above and:

May serve as a lead worker or project leader.

Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.

Processes change orders, supplemental agreements, and extra work orders.

Minimum Qualifications:

Education: High School Grad or Equivalent in general education.

Experience:

Construction Recordkeeper I: No experience required.

Construction Recordkeeper II: 1 YEAR Record-keeping, bookkeeping, or other related experience.

Construction Recordkeeper III: 4 YEARS Record-keeping, bookkeeping, or other related experience.

(Experience can be satisfied by full time or prorated part time equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Considerable Knowledge of

Governmental policies and procedures

Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures

Construction Recordkeeper II include all the above and:

Considerable Knowledge of:

Equal employment opportunity guidelines

Expert Skill in

Reading and interpreting applicable plans, schematics, blueprints and maps

Performing calculations using algebra, trigonometry and geometry

Using standard office equipment

Maintaining a safe and effective working relationship with others

Construction Recordkeeper III all the above and:

Extensive Knowledge of

Governmental policies and procedures

Considerbale Knowledge of

DBE, HUB, SBE

Expert Skill in

Reviewing plans for accuracy and ensuring compliance with requirements

Physical Requirements and Working Conditions:

Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs

Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

State Job Title/s : Engineering Technician I/II/III State Job Code/s : 2123/2124/2125

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.